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Career Services Recruiting Policies

Find important information on Career Service’s Policies Here

Recruiting Policies

To be a recruiting partner with Career Services, employers must follow the National Association of Colleges and Employers (NACE) Principles for Professional Practice, the Department of Labor laws and regulations and the Equal Employment Opportunity Commission (EEOC) recruitment and employment guidelines and laws established by the federal and Kansas governments. Adherence to these policies ensures that Career Services provides fair and equitable services to students, alumni and employers. These policies are designed to

1.) maintain a recruitment process that is fair and equitable

2.) support informed and responsible decision making by candidates


Practice reasonable, responsible, and transparent behavior:

That consciously avoids harmful actions by embodying high ethical standards. By clearly articulating and widely disseminating your organization’s policies and guidelines. That guarantees equitable services for all constituencies. That is commensurate with professional association standards and principles. When resolving differences and addressing concerns. By nurturing sustainable relationships that are respectful and transcend transactions.

Act without bias:

When advising, servicing, interviewing, or making employment decisions. When defining what constitutes employment.

Ensure equitable access:

Without stipulation or exception relative to contributions of financial support, gifts, affiliation, or in-kind services. In the provision of services and opportunities without discriminating on the basis of race, gender, gender identity, ethnicity, sexual orientation, religion, national origin, disability, age, or economic status. By proactively addressing inclusivity and diversity.

Comply with laws:

Associated with local, state, and federal entities, including but not limited to EEO compliance, immigration, and affirmative action. In a timely and appropriate way if complaints of non-compliance occur. And respond to complaints of non-compliance in a timely and prudent manner.

Protect confidentiality of:

All personal information related to candidates and their interviews, and their engagement with services, programs, and resources. Student information related to professional plans.

Official Recruiting Visits

We ask employers to work through and/or include Career Services when engaging in recruiting or other campus engagement activities. All regulations regarding ESU vendor contracts and policies of the Memorial Union must be followed. To view a map of the Memorial Union, go to the Memorial Union's map page. We strongly discourage employers from “dropping in” unannounced to classrooms or pass around sign-up sheets to gather student information. If this occurs, Career Services will contact that employer directly to address this “unofficial” recruiting activity.

Right to Refuse Service:

Emporia State Career Services reserves the right to refuse service to any employer that violates the NACE Principles for Professional Practice or any ESU policy and/or for factors including:

  • Misrepresentation of information, dishonesty, fraud, or lack of information
  • Lacks an operational website or lacks other information used to verify a legitimate business
  • Is a home-based position not affiliated with an official business (in-home babysitting, senior companions, pet sitting, etc.)
  • Opportunities and/or mission of employer is inappropriate or does not align with our service population
  • Complaints by students, faculty, staff or alumni
  • Breach of confidentiality
  • Discriminatory or questionable recruiting practices
  • Discrimination or harassment of ESU students, faculty, staff, or alumni
  • Requires personal information of candidates such as bank or social security numbers
  • Opportunities that require the candidate to provide upfront payment of any kind
  • Financial balances owed to Career Services for past recruiting or services
  • Failure to adhere to Career Services policies and/or any violation of ESU rules and regulations, and local, state, or federal laws.

Career Fair & Same Day/Next Day Interviews:

Employers that register for the Fall Career Fair are also eligible to schedule same day or next day interviews on campus. Employers must first register for the Fall Career Fair, then request same day/next day interviews through your Handshake account or by contacting Career Services staff. Career Services will only approve same day or next day interview requests for employers who are registered for the Fall Career Fair. There is no charge to use interview space in the Memorial Union. Career Services staff will review request and schedule interview rooms with the Memorial Union staff.

Third Party Recruiter Policy:

According to the National Association of Colleges and Employers (NACE) “Principles for Career Services Professionals”, third-party recruiters are agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment opportunities other than for their own needs. This includes entities that refer or recruit for profit or not for profit, and it includes agencies that collect student information to be disclosed to employers for purposes of recruitment and employment. Third party recruiters are expected to disclose to applicants the name(s) of client(s) that the third-party recruiter is representing and to whom the applicant’s credentials will be disclosed. Third party recruiters are prohibited from reviewing resumes for or interviewing candidates for one client and then referring candidates to additional clients without first providing both the Career Center and the candidate(s) the name of the additional client(s).

Thank you for reviewing ESU Career Services recruiting policies.