Skip to content
Toggle Left Side Navigation

Conference & Scheduling

The Memorial Union has meeting rooms and event spaces that can be scheduled for all your group needs. Whether it be a small meeting of five people or a large dinner for 500 people, the Memorial Union has the space for you. Contact Conference & Scheduling to make your reservation today. To assist you with planning your event in the union, we have provided a link below to our policy manual, where you can find all of the necessary guidance to help you plan and host a successful event. Additionally, you can view our scheduling calendar to see what meetings, conferences, and events are already taking place in the union. Please note that this calendar only shows confirmed reservations. Some venues may be on hold and awaiting confirmation from other guests.

  Conference & Scheduling Office

Open Monday - Friday, 8:00AM to 5:00PM
Contact Kari Wedel, Administrative Specialist
(620) 341-5443

Memorial Union Conference & Scheduling Manual.

For events that involve physical exertion beyond natural everyday activities or other risk of injury or harm, we recommend that the event sponsor(s) have its participants sign an assumption of risk form prior to participating in the event. Linked below is a sample form you may use for your event.

Sample Assumption of Risk Form (Word)

  First Amendment Free Speech Activities

The Memorial Union and Emporia State University support the exercise of constitutionally protected free speech. Individuals or organizations wishing to exercise this right must do so in accordance with university policies and procedures, which includes providing the university, via the Memorial Union Conference & Scheduling Office, notification of intent to be on campus at least 72 hours prior to the event. If you wish to exercise free speech on campus, please review the policies and procedures outlined on pages 73-75 of the University Policy Manual, and then complete the Notification of Intent form linked below.

Notification of Intent Form