ESU "Cloud" Storage Space
Develop Good Backup Habits
- Make it a habit to save your work from each semester in a safe location with a minimum of one backup--preferably two backups. For example, you could save your work locally on your hard drive, and then also back it up as follows:
- In the "cloud" (i.e., server storage that is backed up on a regular basis)
- On a secondary storage device such as an external hard drive or a flash drive that you keep in a safe location.
Why do this?
- You will need to be able to easily find your past work in order to use some of it as a basis for "artifacts" for your Capstone Portfolio.
- You may want to refer to your past work as a refresher or for other as yet unanticipated reasons.
Where Should you Back Up your SLIM Coursework?
Don't Rely on Canvas!
You cannot count on having access to your Canvas courses beyond the semester in which you take your courses, as some instructors make their courses unavailable right after the completion of the semester. It is always possible that this practice may become the norm for all courses in the future.
If by some chance you lose your course work some time in the future and cannot retrieve it (e.g., your hard drive fails and you have no backups and the Canvas course is unavailable), then your only course of action is to contact the instructor in order to see if he/she can possibly retrieve your lost course work for you.
Having said that, it's best to avoid this situation entirely by backing up your course work in at least two locations - e.g., your computer hard drive and a "cloud" storage space in case your computer hard drive fails.
Cloud Storage Options
ESU Cloud Storage Space = SkyFiles or "Y" Drive (Formerly MyFiles)
Your ESU "cloud" storage space is called "SkyFiles" or the "Y" drive (on-campus computers automatically map the space to a "Y" drive). The "SkyFiles" and "Y Drive" names for this space are used interchangeably by people on campus (particularly IT (formerly TCS) tech support people who might help you troubleshoot problems).
SkyFiles/Y Drive Details
SkyFiles/Y Drive Space Allocation
The default space allocation is 25MB, but you may call IT at 1-877-341-5555 and ask for more space if needed.
How to Access your SkyFiles/Y Drive
- To access your SkyFiles space for the first time (or from a different computer you've never used before to access SkyFiles), go to www.emporia.edu/it (you must use Internet Explorer) and click on "IT for Students."
- Click on "SkyFiles (Storage)". You will be prompted to type in your ESU username and password.
- You will then see a page that explains SkyFiles. On the right-hand side, select the Y: Drive link that pertains to you (Student or Employee, Mac or Windows, etc.)
- Enter your ESU user ID and password if prompted.
- There is no "web interface" to SkyFiles - you will always have to go through this initial setup process the first time you access SkyFiles on any particular computer. It is not recommended that you do this on a public computer, since you will need to remember to remove it aftwards or it will give anyone logged into that computer access to your SkyFiles.
Availability of SkyFiles/Y Drive After Graduation
Your Access to SkyFiles/Y Drive storage and ESU email remains active for two years after you graduate.
DropBox is a commercial "cloud" storage that is highly recommended. You can store up to 2GB free with their service, and sync your storage space to multiple computers if you install their software. After installing the software, the Dropbox behaves just like another file folder on your computer. You do not have to install the software, however, and you can always just utilize their web interface in order to upload/download files. This makes it a very flexible option.
Another great commercial alternative is Google Drive. It works similarly to Dropbox, and you may prefer it since it can tie in with a Google email account. It also has the feature of special software that will make your google drive look just like another folder on your computer. One usability difference is that Google Drive is combined with Google Docs, so if your document is a Google doc, the document will open in a browser window rather than opening in an application on your computer (e.g., Microsoft Word).