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    Arrival Information for Fall

Students should arrive on Monday, August 13 for new international students orientation

Arrival Information

Airport Pick-up & Orientation

Getting to Emporia from the Airport at Kansas City

We recommend students to book flights to Kansas City International Airport (MCI) and arrive on August 13 (for Fall 2018 enrollment) if you want to use the airport pick-up services organized by our office. There will be ESU representatives to greet students and guide them to transportation during this scheduled arrival day. Pick-up schedules are 12:00, 15:00 and 18:00. The cost of transportation is $35 dollars one-way per person. Please come prepared to pay in cash.

You will need to complete the travel and housing information form listed on the pre-arrival orientation module at least two weeks prior to your arrival date. It is a good idea to let us know your travel arrangements as soon as possible so we can prepare accordingly.

Orientation will start August 14. Classes will start on Monday, August 20, 2018.


Money Issues

Do not underestimate the amount of money needed. Do not carry large amounts of cash with you. Obtain a bankcard to withdraw cash from an automatic teller machine (ATM) or bring your money in the form of traveler's checks. You may also choose to have your money electronically wired to a local bank in the United States after your arrival. Ask us about sending money to ESU with Flywire. You should bring enough money to cover your first month's expenses and your first semester's tuition, books, insurance, and the expenses of setting up your housing arrangements.

Sample costs:

Hamburger, coke and fries (fast food) $3.50-$5.00

A loaf of white/wheat bread $1.50-$3.00

A can of Coke $0.65-$1.00

32-load laundry detergent $4.99-$7.00

A can of soup $0.75-$1.50

Toothpaste $1.00-$2.25

1 gallon of milk $2.50-$3.50



First-Year residency requirement:

ESU requires all full-time, first-year students to live in the residence halls (freshmen and international students). Please complete the housing contract as soon as possible to reserve a room.

2018-2019 Housing Contract

Any student in their first year at ESU wishing to be exempt from the live in requirement policy must complete a First-Year Housing Waiver Request form.

To know if you qualify, please read the directions on the above form or contact the OIE for more information.

ESU Residential Life


308 South Morse Hall - Campus Box 4009
1200 Commercial Street, Emporia, KS 66801-5087 
Tel. (620) 341-5264 Fax. (620) 341-6228


Off-Campus Housing

(You must first qualify for off-campus housing)

Off-campus housing information is sent to you from the Office of International Education. Information about off-campus housing can also be obtained from local newspapers and from other students. The Emporia Gazette (local daily newspaper) has off-campus housing listings in the classified advertisement section.

Off-campus housing options:

Hornet Residential Apartments

The Villas Apartments

Emporia Rentals

Useful terms for renting an apartment:
  • One Bedroom Apartment - has a separate room for sleeping. Usually accommodates one to two people.
  • Shared Room - an apartment or house is shared with other students. There may be all male, all female, or male and female sharing the rental unit. A visit with individuals sharing the unit is important to be sure that each individual will understand and respect the other. Having roommates of a different culture is a good experience and one can learn a lot from the exchange and adjustments to living in a new environment.
  • Efficiency Apartment - refers to one large apartment with kitchen. There is no separate bedroom. Usually Accommodates one or two people.
  • Furnished - includes beds and sparse furniture with basic appliances.
  • Unfurnished - apartment does not come with basic appliances or with furniture. Water heater normally is included.
  • Partly-furnished - includes basic appliances (stove, refrigerator and water heater) but no furniture. Some places advertise by putting a sign in front of the apartment/room for rent (i.e. "For Rent" or "Room Available".) You must contact the landlord individually to make arrangements to see the apartment/room and decide whether or not the place is suitable to rent. A deposit is usually required if a commitment is to be made for the apartment/room.
  • All apartments must contain by law a smoke detector and a fire extinguisher.

Temporary Housing

Temporary Housing is not available on campus. For more information contact the OIE via email.

If you need to book a hotel for your first few nights in Emporia, some local hotels include:

Hotel Telephone Email Address in Emporia website
Comfort Inn 620-342-9700 2836 W. 18th Ave, Emporia, KS 66801
Holiday Inn Express & Suites 620-343-1111 3007 W 18th Ave, Emporia, KS 66801
Candlewood Suites 620-343-7756 2602 Candlewood Dr., Emporia, KS 66801
La Quinta 620-342-4445 No email 2930 Eaglecrest Dr., Emporia, KS 66801
Econo Lodge 620-343-7750 2511 W. 18th Ave., Emporia, KS 66801
Guest House Inn &conference center 620-341-9199 2700 W 18th Ave., Emporia, KS 66801
Candlewood Suites 620-343-7756 2602 Candlewood Dr., Emporia, KS 66801
Days Inn Emporia 620-342-1787 3032 W Hwy 50, Emporia, KS 66801
Super 8 Emporia 620-342-7567 2913 W U.S. Hwy 50, Emporia, KS 66801
Best Western Hospitality House 620-342-7587 3021 W U.S. Hwy 50, Emporia, KS 66801

*If you need an Emporia taxi cab service to get you to and from the hotel, you can call: DZ Cab Line: 620-366-0500


Health Care and Health Insurance

All International Students are required to have health insurance. You can either purchase the ESU approved and recommended UnitedHealthcare Insurance Plan or provide us with a copy of your own insurance information (non-ESU recommended health insurance must meet the minimum coverage). Minimum coverage requirements are sent to students and partner coordinators the semester before the student plans to begin studying at ESU. Students will not be able to enroll or pay tuition at ESU until showing proof of adequate health insurance.

ESU-recommended Health Insurance may be purchased during orientation week.


All new international students are requested to provide documentation of immunization against measles, mumps and rubella (MMR) and Tetanus Booster. Students are required to take the tuberculosis (TB) blood test for a fee of $73 if they come from high risk countries. International Students coming from countries mentioned below are not required to take TB blood test unless they have traveled to a high risk infection country for a period of two months or more. 

Albania Costa Rica Iceland Samoa
American Samoa Cyprus Ireland Slovakia
Andorra Czech Republic Italy Slovenia
Antigua & Barbuda Denmark Jamaica Spain
Australia Dominica Luxembourg Sweden
Austria Fuji Malta Switzerland
Bahamas Finland Nauru Turks & Caicos Islands
Barbados France Netherlands Great Britain & North Ireland
Belgium Germany New Zealand United States Virgin Islands
British Virgin Islands Greece Norway United States of America
Canada Grenada Saint Kitts & Nevis Wallis & Futuna Islands
Chile Hungary Saint Lucia  

**Students from countries other than those listed above are required to have a TB blood test.

A Meningitis (meningococcal) vaccination is now recommended by American College Health Association for first time college students, or persons without spleens. A meningococcal vaccination is required for students living in the residence halls (on campus housing only). If you have not received the vaccination in your home country, we will provide a time for you to get this vaccination during International Student Orientation for a fee of $120.

A Health Requirements form for international students is available in the pre-arrival online orientation module.  You may have your health care provider fill this form out in English or bring your immunization records for verification.


ESU Student Health Center

On-campus health care for students is available at the ESU Student Health Center located in Morse Hall. Basic services at the ESU Student Health Center for students are prepaid through student health fees at time of enrollment. There may be a charge for other services, but the charges are usually lower than those with other health care providers.

For more information about student health services, visit Student Wellness Center website.


What to Pack


Kansas is located at the center of the U.S. and has four distinct seasons. If you arrive for Fall semester, you will arrive in August (summer season), and the temperatures usually range from 32° to 40°C. The temperature in the Winter is typically between -5° and 0° C. Kansas experiences four distinct seasons. You should plan your wardrobe for changing seasons, but you may also purchase clothing upon arrival.

Electrical Devices/Appliances

The electrical current used for small appliances in the U.S. is 100-115 volts, 60 cycles. If you plan to bring appliances, consider bringing appropriate adapters/transformers.


Temporary Address

If you need to send some of your belongings in advance, you may address them to the OIE. We will hold mail until you arrive to pick it up. Please address as follows: 

Your Name
Emporia State University
Office of International Education
1 Kellogg Circle, ESU Box 4041 
Emporia, KS 66801-5415


Port of Entry

When you enter the U.S., you will need to present your passport, visa, and I-20 (if F-1) or DS-2019 (if J-1). You may be asked to go to another line where you will have your documents examined and be asked some questions. You might also be finger printed and photographed. This is called "secondary inspection" and it is required for most students when they enter the U.S. for the first time. Therefore, please allow at least 2-3 hours for your connecting flight(s).


Report Date

Entry to the U.S. is limited to thirty (30) days before the report date (listed on the I-20 and/or the DS-2019). You must report to the OIE within fifteen (15) days of your report date. Late arrivals are not accepted except under extreme circumstances.

Students should arrive in Emporia before or on August 13, 2018 (for fall 2018 enrollment). Students living in the dorms will be given a schedule upon move-in. Students living off-campus who do not participate in the airport pick-up organized by OIE (or come to ESU on their own) should report to OIE staff in the Schillinger Lounge of Morse Hall anytime from 3:00pm until 8:00pm on August 13 or by 8:00am on August 14th in the OIE office room 40, lower level of Memorial Union to obtain the detailed International Student Orientation schedule and participate in the orientation program immediately. 

Participation in International Student Orientation is mandatory. International Student Orientation is a program to assist students with the pre-enrollment and enrollment requirements at ESU. In addition, the orientation will give you valuable information about being an ESU student as well as provide opportunities to meet other students while participating in fun activities!

We must report students who do not check-in with OIE office on time to the U.S. Citizenship and Immigration Services (USCIS).

Upon completing the mandatory check-in process, students will be allowed to enroll in ESU courses. If a student completes the mandatory check-in process, but does not enroll, the OIE is required to report the student to USCIS.

International students must observe the arrival date to ensure proper time for orientation, registration and add/drop periods. The OIE will not process students enrollments after the first day of class (August 20). Exceptions will only be considered on a case-by-case basis.

Students who will not be able to arrive to Emporia State University at the designated time for international students arrival will be considered for next semester's enrollment. To that effect, the admitted student must return the I-20 and request a new one for next semester admission.