Document Imaging & Repositories


Many areas on campus are required to keep student, personnel, or business related documents for a number of years, but do not have the physical space to house the file cabinets to store documents.  Document imaging is the process to make paper or would be paper documents to electronic copies. 

The electronic content management system used at Emporia State University is the OnBase system.  Utilizing OnBase, documents can be indexed by a number of keywords for easy retrieval, can be utilized to start Workflow processes, and can be shared securely –utilizing role based security.  Other features utilized in OnBase is the ability to link separate documents to one another, to retrieve documents while looking at information stored in Banner, viewing documents in folder tab views, and utilizing posted notes on documents. 

OnBase is available via web access or client/server access. For more information about OnBase, please contact the IT Help Desk.