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About Us:

The Office of Human Resources supports ESU’s vision of “changing lives for the common good” through the university’s employees. We strive to recruit, hire, and retain faculty and staff who embody the values of excellence, respect, responsibility, and service. In doing so, we are building a community which is preparing students for lifelong learning, rewarding careers, and adaptive leadership.

Additionally, the Office of Human Resources is committed to the growth and well-being of all university employees. This is accomplished through the functions of employee relations, performance management, compensation and benefits, and professional development.Our office is open 7:30am to 5:30pm, Monday through Friday. Please feel free to stop by, or contact us at humres@emporia.edu or (620) 341-5379 if you don’t find what you need on our website, or if you have questions about employment at ESU.

News:

Upcoming Holidays

University offices will be closed November 22-23 for the Thanksgiving Holiday.

Offices will also close beginning at noon on Friday, December 21st, and reopen on Wednesday, January 2nd. During this break, employees will need to use leave time in order to be paid on the following dates: December 26, 27, 28, and 31.

 

Benefits for 2019

Open Enrollment for the State Employee Health Plan’s (SEHP) has ended. To review the 2019 options, you can continue to visit our Open Enrollment webpage at https://www.emporia.edu/humres/open-enrollment.html. In December, we will begin updating our benefits pages with the 2019 information.

 

Electronic Policy Acknowledgements

The Office of Human Resources has partnered with IT to automate part of the university’s new hire process.  The change will allow new employees to acknowledge several policies directly in Onbase, eliminating the need for paper copies. In order for the automated process to work properly, we need all current employees (including student employees and graduate assistants) to complete a one-time acknowledgement of each of the new electronic forms.  Depending on their type of employment, employees will receive 4-6 emails, one for each policy needing acknowledged.  Each email will provide a link to Onbase to make the acknowledgement, and also a link to additional instructions.

 

Tuition Assistance/Waiver

Dependent and spouse Tuition Waiver applications are due by the 10th day of the enrolled class. The student must be enrolled in at least one class prior to starting the application, and the E# for the employee and student will also be required.

Employee Tuition Assistance applications for the Spring 2019 semester are due Friday, December 28, 2018.  The employee must be enrolled in at least one class prior to starting the application. 

The applications, guidelines, and more information can be found under the Current Employees > Tuition Assistance tab near the top of this page. We regret that we will be unable to accept late applications.

 

Past Communication

Stay up-to-date with information from Human Resources.  Below are the recent emails that have been sent to employees.

Holiday Memo

Thanksgiving, Christmas, and Closure

As we prepare to enter into holiday season and semester break...

Thu, November 8     last week

Dear Hornet Nation,

As we prepare to enter into holiday season and semester break, I wanted to take time to remind you of the State Holidays approved by the Governor, as well as provide you with the dates of our winter closure. As we did last year, I am happy to announce that ESU campus will close at 12:00 noon on FRIDAY, December 21, 2018. ESU benefits eligible employees will have the afternoon of December 21 off (with pay), except for those operations that run 24 hours/7 days.  Payroll will send an email to the payroll designees addressing the recording of time and leave for the hours after 12:00 noon on December 21.

Date

Reason

Thursday, November 22, 2018

State Holiday – Thanksgiving

Friday, November 23, 2018

State Holiday – Thanksgiving

Friday, December 21, 2018

Campus closes for winter break at 12 PM

Monday, December 24, 2018

State Holiday – Christmas

Tuesday, December 25, 2018

State Holiday – Christmas

Tuesday, January 1, 2019

State Holiday – New Year’s Day

Wednesday, January 2, 2019

Campus reopens at 8 AM

As a reminder, campus remains closed on Monday, December 31, 2018.

Your safety is of utmost importance. Should you be approved or need to enter a building during our winter closure, please ensure that you have appropriately notified or received prior approval from your supervisor. For purposes of security and safety, please notify Police and Safety at 5337 when you arrive and as you leave.

Please be mindful that during this time:

  • Offices and buildings are closed to the public
  • Building are cooler due to our energy savings initiative
  • University Facilities will complete key projects and service requests across campus during the closure, including but not limited to:
    • Annual testing of life safety devices such as alarms and emergency lights. These alarms are excessively loud and disruptive, and there will be no warnings when they occur
    • Team cleaning in corridors and classrooms across campus (please be aware and avoid these locations)
    • Construction projects such as Schallenkamp Hall, Registration Office, Cora Miller (Nursing Department), and the utility relocation occurring on Merchant Street
  • A complete listing of IT’s winter break maintenance will be available on the IT website in the near future: emporia.edu/IT.

Wishing you happy holidays and safe travels,

Allison D. Garrett

President

 

 

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Spring 2019 Employee Tuition Assistance/Dependent and Spouse Tuition Waiver Program Applications

Applications and Dealines for Tuition Assistance/Waiver

Employee Tuition Assistance Applications for Spring 2019 for ESU Employees are due by...

Fri, October 19     4 weeks ago

Employee Tuition Assistance Applications for Spring 2019 for ESU Employees are due by Friday, December 28, at 5:00 p.m.  A short instructional video with important information is provided to assist in completing the electronic application.  Please be advised you must be enrolled in one or more classes in order to complete your application. We regret we will be unable to accept late applications.

USS Employees must have a current performance evaluation of at least “meeting performance expectations” to be eligible for assistance.

Dependent and Spouse Tuition Waiver Program Applications for dependent and spouse may be submitted until the 10th day of class for fall and spring semesters, and by the first day of the enrolled class for the summer session.  Please be aware you will need your employee number as well as your dependent’s student ID number for the electronic application.

The following link will provide the guidelines and a download to the applications for each.

http://www.emporia.edu/humres/current-employee/tuition-assistance.html

Please contact the office of Human Resources at 341-5379 or email rlauber@emporia.edu if you have questions about these programs.

 

 

 

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New HR Process - Onbase Email

Electronic Policy Acknowledgments

Dear ESU Employee, You may have received an email last night from the sender “onbase” with a subject ...

Wed, October 10     last month

Dear ESU Employee,

You may have received an email last night from the sender “onbase” with a subject line “You have been added to a new reading group: HR All Employees”.  This message was sent out automatically by our Onbase software as part of the set-up for a more automated new-hire process.  No action is required by you at this time, but you will receive additional emails as early as this afternoon which will require your action (see “How does this impact me” below).

Background:

The Office of Human Resources has partnered with IT to automate part of the university’s new hire process.  The change will allow new employees to acknowledge several policies directly in Onbase, eliminating the need for paper copies, and reducing the need to route those papers from the employee to their department to HR.

How does this impact me?

In order for the automated process to work properly, we need all current employees to complete a one-time acknowledgement of each of the new electronic forms.  Depending on the details of your employment, you will receive 4-6 emails, one for each policy you need to acknowledge.  The email provides a link to Onbase, where you can acknowledge the policy, and also a link to additional instructions.

Please note, these are not new policies. They are the current existing policies being managed through a different process.

If you have technical difficulties, you can contact the Help-Desk at 341-5555.  For questions about the policies, please contact Human Resources at 341-5379.

Stingers up!

Office of Human Resources

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HealthQuest Deadlines

Discount and Incentive Deadlines

Employees and spouses enrolled in the State Employee Health Plan who complete the ...

Fri, September 28     last month

HealthQuest 2018 Deadlines

Employees and spouses enrolled in the State Employee Health Plan who complete the REQUIRED Health Assessment and earn credits by participating in wellness activities throughout the year can earn a premium reduction in 2019. Members enrolled in Plans C, J, Q and N can also earn HRA/HSA dollars to be awarded throughout 2018.

 

Deadline for 2018 HealthQuest Employer HSA/HRA Contributions

If you elected Plans C, J, N or Q, you are eligible to receive employer contributions to your Health Savings Account or Health Reimbursement Account.  Each HealthQuest point you earn is worth a $10 employer contribution into your HSA or HRA, up to $500 each year. Spouses are also eligible to earn up to $500. However, these HSA/HRA employer funds have to be processed on a 2018 paycheck, so the points have to be received by the State Employee Health Plan no later than November 19, 2018 in order to receive the HSA/HRA employer HealthQuest contributions. Several options exist for earning points quickly, like the EAP On-Demand Webinars and Health Coaching phone calls. However, please note the processing time for wellness exams, below.

 

Wellness Exams (Medical, Dental (2) and Vision)

You can earn points for various activities, including getting your annual wellness exam, two dental cleanings, and a vision exam each year. However, it takes two to six weeks from the time the provider files the claim for it to be processed and then sent to the State Employee Health Plan.

 

HSA/HRA Employer HealthQuest Contributions

o If you elected Plan C, J, N or Q, it would be wise make sure your wellness exams were completed at least six weeks prior to November 19, 2018 (which would be  October 8, 2018) and the claim is filed by the provider’s office immediately. Please note that there is no date of service by which the State Employee Health Plan has stated they can guarantee your wellness visit would be eligible for 2018 HSA/HRA dollars. It has only been stated that wellness visits can take up to six weeks for processing.

Premium Incentive Discount  (up to $20 off per check)

o Employees in all plans are eligible to receive a premium discount of up to $20 off per check. If you are covering your spouse, your spouse must also earn 40 HealthQuest points to receive the full discount for 2019; ($10 off for employee + $10 off for spouse = $20 off total per check). If you are not covering a spouse, you must earn 40 points to get the $20 discount. The deadline for the premium discount is different than the HSA/HRA deadline, so you still have until December 31, 2018 for the credits to be received for the premium incentive discount. Therefore, it would be wise to have your visits completed and the claims filed at least six weeks prior to the December 31, 2018 discount deadline.

 

Biometric Screening Deadlines

On-site Biometric Screening (You are eligible to get the 5 credits for attending an onsite screening plus the 6 credit for blood pressure)

You are eligible to earn the most points by obtaining your biometric values this way. Our final 2018 Onsite Biometric Screening will be held in the Memorial Union Ballroom on October 15, 2018. You can check http://www.kdheks.gov/hcf/healthquest/download/Biometric_Screening_Events_Schedule.pdf for other onsite screenings at various locations throughout the state. If you have not done so already, register now in your HealthQuest Portal, or by calling 888-275-1205.

 

There are two more options for obtaining biometric values:

· Physician Form (you will not get the 5 credits for attending an onsite screening)

o HRA/HSA deadline - 11/14/2018

o 2019 premium reduction - 12/27/2018

 

· Home Test Kit (You will get the 5 biometric screening attendance credits, but will not be able to get the 6 credits for blood pressure)

o HRA/HSA deadline - 11/5/2018

o 2019 premium reduction – 12/10/2018

 

Helpful Links

· HealthQuest portal: https://kansashealthquest.cernerwellness.com

· For more information, see http://www.kdheks.gov/hcf/healthquest/rewards.html.

· HealthQuest Newsletters: http://www.kdheks.gov/hcf/healthquest/newsletters.htm

 

 HealthQuest Contact Information

· Phone 888-275-1205

· Email kdhe.healthquest@ks.gov

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Upcoming Events

New Employee Connection - November 2018

November 20, 2018
01:30 PM
Preston Room - Memorial Union

View Event

Thanksgiving - 2018

November 22, 2018
12:00 AM

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Faculty and Staff Holiday Reception

December 05, 2018
02:30 PM
MU- Skyline Room

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Employee Tuition Assistance Deadline- Spring 2019

December 28, 2018
05:00 PM

View Event