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July 23, 2020: Condensed Procedure for ADA Accommodation Under COVID

Communication from Ray Lauber, director of Human Resources

July 23, 2020

Dear ESU Staff,

Some of you may qualify under the Americans with Disabilities Act (ADA) for work accommodations because of the COVID-19 pandemic. Normally, the process to file for ADA accommodations involves a series of steps over specific timeframes. Emporia State now has protocols and a system with which to request specific accommodations through an abbreviated, compliant process. View the full plan.

This is a general summary of the process and policies:

  1. In compliance with recent guidance from the US Department of Labor, this abbreviated method to request accommodation is routed to your supervisor then the respective Dean or Director and finally the President of respective Vice President.
  2. There are only two accommodations that can be considered in this abbreviated process — work remotely or flexible work schedule for the duration of the pandemic.
  3. There are 21 specific diagnoses that are recognized as potentially higher risk for several illnesses.
  4. Medical documentation is required with your request, which will be securely maintained by Human Resources, in compliance with the ADA. Please note, this does not mean your medical records, but documentation from a qualified health care provider attesting to one of the specific diagnoses.
  5. Once you have documentation, you will access Form Central in Hornet 365 and use the ADA Accommodation for Staff form in University Business Forms. Direct link:
  6. If your request qualifies, you will have a brief, documented meeting with your supervisor, which is required under ADA.
  7. You will be notified by Human Resources once a decision is made regarding the abbreviated accommodation.
  8. These protocols only apply to the COVID-19 pandemic. The accommodation would end when the pandemic is declared over by federal and/or state public health officers.

Please note that other disabilities may be eligible for accommodation, but those will be handled through our standard accommodations request process versus the abbreviated process.

There continue to be many questions about what our work life will look like during this pandemic. We appreciate your patience as we have worked through all of the different avenues of support we need to consider for employees. We will send more information as we roll out new or updated processes.

If you have any questions, please reach out to


Ray Lauber

Director of Human Resources, Affirmative Action and Equal Employment Opportunity Officer