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July 21, 2020: How to File Faculty Requests to Teach Online for Fall

Communication from Ray Lauber, director of Human Resources

July 21, 2020

Dear ESU Faculty,

Some of you have requested to teach online in fall 2020 rather than in the classroom as a result of your own health situation and subsequent risk for complications from COVID-19. Under the Americans with Disabilities Act (ADA), we now have protocols and a system with which to request this accommodation through an abbreviated, compliant process. Read the plan here.

This is a general summary of the process and policies:

  1. In compliance with recent guidance from the US Department of Labor, this abbreviated method to request accommodation is routed to your supervisor then the Dean and Provost.
  2. Moving to online instruction is the only accommodation that may be requested under this abbreviated process.
  3. There are 20 specific diagnoses that are recognized as potentially higher risk for several illnesses.
  4. Medical documentation is required with your request, which will be securely maintained by Human Resources, in compliance with the ADA. Please note, this does not mean your medical records, but documentation from a qualified health care provider attesting to one of the specific diagnoses.
  5. Once you have documentation, you will access Forms Center in Hornet 365 and use the ADA Accommodation for Faculty form in University Forms. Direct link:
  6. You will be notified by Human Resources once a decision is made regarding the abbreviated accommodation.
  7. These protocols only apply to the COVID-19 pandemic; these requests are considered on a semester-by-semester basis.

Please note that other disabilities may be eligible for accommodation, but those will be handled through our standard accommodations request process versus the abbreviated process.

As you can imagine, we need to move quickly on these requests. We need to communicate with students if classes they are enrolled in will now be taught online.

Please know that, as we roll out this process for faculty, we also are developing similar protocols for other employees. We will send information directly to them via email as we have contacted you.

There continues to be many questions about what our work life will look like during this pandemic. We appreciate your patience as we have worked through all of the different avenues of support we need to consider for employees. We will send more information as we roll out new or updated processes.

If you have any questions, please reach out to


Ray Lauber

Director of Human Resources, Affirmative Action and Equal Employment Opportunity Officer