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Emporia State University FAQs – COVID-19

Frequently asked questions

ESU has been working on plans to help prevent the spread of COVID-19 to our ESU community. Below are FAQs addressing a number of key business operations for faculty, staff, and student employees. As common questions arise in your area, please share those with Human Resources by email to humres@emporia.edu and we will add them to the list as appropriate.

Check the FAQ regularly as information is changing rapidly in this unchartered territory.

Thank you for your patience, flexibility, and commitment during these challenging times. We expect the rapid changes to slow once our “new normal” has been established.

Still have questions?

If you still have questions after reading the FAQ below, please fill out the form below to ask your question.

General Workplace Questions

What is the change in class delivery?

Beginning Monday, March 23 and continuing until further notice, all ESU face-to-face classes will be offered through remote access rather than in classrooms.

Should I report to work?

Many of our employees are able to work remotely, and should not report to campus unless you have been advised otherwise by your supervisor.

Remember, do not come to campus if:

- You have been advised to self-isolate or if you have been to an area designated as high risk by the CDC or another public safety agency (such as the Kansas Department of Health and Environment).

- You or a family member living with you have chronic health conditions or are in another at-risk group considered more susceptible to complications associated with COVID-19.

- You are sick.

Supervisors should exercise judgment and flexibility when considering requests related to operating procedures and employee requests. Please contact Human Resources at 620-341-5379 or humres@emporia.edu if you have questions or concerns.

I am a student employee, do I come to work?

Unless you have been asked by your supervisor to return to work, do not come to work.

Some student positions are mission critical for some departments. With Vice President approval, your supervisor may reach out to you and ask if you are willing to return to work. You are free to make the decision to return to work or not, depending upon your specific situation. If you are in a student position identified as mission critical and agree to return to work, do not report to work if:

You have been advised to self-isolate because of travel or potential exposure.

You or a family member living with you have chronic health conditions or are in another at-risk group considered more susceptible to complications associated with COVID-19.

You are sick.

Again, do not come to work if you have not been contacted and directed to do so by your supervisor.

I am a GTA/GRA/GAA, am I required to come to work?

Graduate Assistants are responsible for completing their assigned duties during this time. GTAs, GRAs and GAAs are responsible for reaching out to their supervisor for guidance on work requirements and expectations. As with faculty and staff, Graduate Assistants are expected to report to work unless:

* You or a family member have been advised to self-isolate or quarantine because of travel or potential exposure.

* You or a family member living with you have chronic health conditions or are in another at-risk group considered more susceptible to complications associated with COVID-19.

* You are sick.

If you are unable to work as a result of one of the above situations, you will remain in paid status.

Supervisors of Graduate Assistants will receive separate communication with additional information.

Please contact Human Resources at 620-341-5379 or at humres@emporia.edu should you have any questions regarding this FAQ.

I have been asked to take on additional duties and responsibilities outside of my typical assignments. Do I have to do these?

Yes. These are unprecedented circumstances and your flexibility in helping the university conduct business differently than we’ve done it before is greatly appreciated. You may be asked to do things outside your normal responsibilities. The Kansas Civil Service Act provides broad latitude for supervisors to ask employees to complete duties that may be outside of their normal responsibilities and expectations.

How will I know if something changes for work?

The university will post all new information to the COVID-19 website. New information will also be distributed primarily by e-mail and possibly accompanied by social media, Hornet Announcements or a text alert. Your supervisor will also ensure you are aware of any changes to the work environment.

How do I make sure I receive a text alert?

If you have not already, please be sure to register your cell phone to receive university emergency notification text messages. Work circumstances may develop quickly, and information will be shared as soon as it is available.

I don’t have a medical condition, but I am concerned about exposure to COVID-19. What should I do?

ESU is closely monitoring COVID-19. Watch for updates and information with ESU specific guidance. If you have particular concerns about coming into your workplace, please work directly with your supervisor to address those concerns. Currently, employing smart strategies is an effective and safe way to manage the spread of COVID-19. The university’s Coronavirus site contains lots of suggestions for ways to protect yourself, including but not limited to:

* Frequently wash your hands with soap and water for at least 20 seconds

* Social distancing

* Be deliberate in asking yourself if the business at hand can be handled via email or a phone call

* Avoid touching your eyes, nose, and mouth with unwashed hands

* Use alcohol-based hand sanitizer with at least 60% alcohol if soap and water are unavailable (sanitizer stations across campus meet or exceed this requirement)

* Stay home if you are sick

* Cover your cough or sneeze with a tissue and then dispose of the tissue

* Clean and disinfect frequently touched objects and surfaces.

What do I do if I learn I have been exposed to the coronavirus - the CDC advises self-isolation and not returning to work, or I have an employee I supervise who is in this situation?

Contact the Flint Hills Community Health Center at 620-208-3741, or refer to the online tool: https://www.flinthillshealth.org/covid-19-online-screening-tool/ for assistance.

You should follow CDC and the Kansas Department of Health and Environments travel health guidance when self-isolation or not returning to work for a period of time is advised. If an employee is required to self-isolate and/or stay at home based on these guidelines, please follow your regular call-in procedures, and notify your supervisor that you are unable to work due to possible exposure to COVID-19. In the interest of public safety, your supervisor will only inform their chain of command and Human Resources that you are sick with signs of COVID-19. Refer to CDC guidance on when it is safe to return to work.

If you are self-isolating and are unable to work remotely during isolation, you will be paid administrative leave for that time.

Are there resources available if I am feeling anxious or upset about what’s happening?

These situations can, understandably, be challenging and stressful. The State of Kansas’ Employee Assistance Program (EAP) is available 24/7 and can be reached at 1-888-275-1205, option 1. Learn more about the services provided by the EAP here: http://www.kdheks.gov/hcf/healthquest/eap.html

I am a student employee who has not been identified to work a Mission Critical position. What happens to me?

You will receive your regularly scheduled paycheck for the pay period ending March 7, this coming Friday, March 20. Student employees who worked over spring break will be paid for the hours that they worked during spring break (March 8 – March 14).

Beginning March 15, you will receive pay for the regularly scheduled hours you are not working. You will be paid for these hours through the end of the semester (May 16) or until the end of the appointment period if that is prior to the end of the semester.

I am a student employee who works multiple jobs on campus. One of my jobs has been identified as mission critical, and the others have not. What will I be getting paid for?

You will be paid for the hours you have worked in your mission critical position at the Mission Critical pay rate. If your hours worked are less than your typical work schedule, you will be paid for the hours up to your regularly worked schedule, at the regular pay rate, for that position.

As a student employee identified as Mission Critical, what happens if I’m unable to come into work?

Contact your supervisor as soon as possible to advise them that you are unable to come in. If you are unable to work, you will be paid as if you were not working in a Mission Critical position.


Remote Working Policies

How do I know if I am supposed to come to work, if I can or should work from home, or whether I shouldn’t come to work at all?

Departments have been working to identify functions that need to be completed to keep the university operational. Some of these functions will be able to be performed remotely, and others will not. As we prepare to do work remotely to the greatest extent possible, we will be doing our jobs in a way very differently than we ever have before.

Some duties will be on-going, some of the duties may reduce over a given period of time, and some duties simply won’t be needed.

Your supervisor will provide guidance on whether your position needs to report to campus to complete tasks, whether the work can be done remotely, whether the work might be a mix of reporting to campus and working remotely.

Regardless of the category your duties fall within, you will remain in full paid status.

Are there circumstances in which I should NOT report to campus?

If you are supposed to report to campus, and you:

- Have been advised to self-isolate or quarantine because of travel or potential exposure,

- You or a family member living with you have chronic health conditions or are in another at-risk group considered more susceptible to complications associated with COVID-19, or

- You are sick,

Then contact your supervisor to advise them, and do not come into the office. In these cases, you will be paid administrative leave for that time.

Can I take leave instead of coming in to work or working remotely?

Please follow your department’s procedures and work with your supervisor if you would like to request leave time, just as you normally would. All of the same parameters would apply to requesting time off, including the appropriate use of leave to cover that time.

As a GA, how will I be affected by the move to working remotely?

Similar to faculty and staff, your supervisor will provide guidance on whether your position needs to report to campus to complete tasks, whether the work can be done remotely, whether the work might be a mix of reporting to campus and working remotely, or whether you are not required to work through April 10, 2020.

Regardless of the category your duties fall within, you will remain in full paid status.

As a GA, are there circumstances in which I should NOT report to campus?

If you are asked to report to campus, and you:

- Have been advised to self-isolate or quarantine because of travel or potential exposure,

- You or a family member living with you have chronic health conditions or are in another at-risk group considered more susceptible to complications associated with COVID-19, or

- You are sick,

Then contact your supervisor to advise them, and do not come into the office. Again, in these cases, you will remain in full paid status.

As a GA, what if I am ill and it is preventing me from working remotely?

If you are unable to work remotely because of illness, you will remain in full paid status. You are responsible to work with your supervisor on these situations.

I have lots of questions about working from home, and I don’t think I can be ready to start working from home on Wednesday. Where do I even start?

That’s a great question, as this can be overwhelming! You can get started by visiting the Teach and Work Anywhere website. Contact your supervisor and together you can determine a plan for how you could complete your work duties in a remote location.

Keep in mind that we are all working quickly to be ready for this transition, and in many cases, not everything will be up and running in time to fully work from home, and the university recognizes that. There may be situations where you are expected to report to campus intermittently to complete specific duties and tasks.

What security requirement(s) does my home computer need to meet for me to work remotely?

IT is putting together a list of resources to help you determine what is required. In the meantime, you can search the IT FAQs to see whether there is already information available to help you determine what you need to do:

Review the Teach and Work Anywhere site and check back in daily. The site is being updated daily with new information and FAQs.

The three big things to consider are (1) a computer, (2) Internet connection, and (3) phone options.

You can walk through the CHECKLIST, Quick Start Guide, and Recommended Equipment for more information.

Pay special attention to the “Services Requirements” to determine what systems require a secure connection and how to make that secure connection.

I don’t have a computer or internet, or I work with really sensitive information, how can I work remotely?

IT will be able to identify specific solutions to your situation. The first step would be to work with your supervisor to complete the Department Remote Work Computer List, which was sent to your supervisor late last week.. With your supervisor, IT can assist you with getting the tools you need to work remotely.


Travel

I’m scheduled to take a business trip in the next few months, what impact does this have on my travel plans?

Business-related travel in and around Kansas and the Kansas City Metro Area is allowed at your discretion. You are encouraged to consider attending remotely when possible.

In alignment with ESU’s preventative approach, effective immediately all university-sponsored domestic and international business-related travel is to be discontinued until further notice.

I already have booked and/or have submitted a travel request. What do I do?

Any current requests for travel and for travel reimbursement are on hold.

Can I book travel for later in the year?

No new plans for business travel should be made or submitted until notification that travel has been re-opened.

The conference I was supposed to attend has been cancelled. What do I do?

* Please contact the Travel Office regarding any business travel cancellations.

* Documentation of expenses and credits will be required to be maintained and submitted by the traveler.

* The university will reimburse out-of-pocket costs already incurred by the employee for business-related travel.

* Business Office personnel will monitor airline refunds as well as the use of subsequent credits.

What do I do if I am returning from a location in which the CDC advises self-isolation and not returning to work, or I have an employee I supervise who is in this situation?

Employees and supervisors should follow CDC travel health guidance when self-isolation or not returning to work for a period of time is advised. If an employee is required to self-isolate and/or stay at home based on these guidelines, they should use approved leave and monitor their health during travel and for the recommended 14 days after returning to the United States.


Search Committees

We have a search currently in process, and are preparing to interview candidates. How does this affect our process?

Candidates are also subject to university travel restrictions. Departments need to utilize video conferencing protocols to interview candidates in lieu of bringing candidates to campus. Search chairs should reach out to the IT Help Desk (extension 5555) for guidance on how to conduct interviews via Zoom. Under extreme circumstances, exceptions to interviewee travel restrictions will be jointly considered, in advance, by the appropriate Vice President in partnership with Human Resources. Interview appeals should be sent to humres@emporia.edu.

We have interview candidates who have already purchased tickets for an on-campus interview. What do we do?

Contact the Business Office to determine how to complete reimbursement processes for those candidates. No candidates should be brought to campus for on-campus interviews without approval from the appropriate Vice President in partnership with Human Resources.


University Facilities + Preventative Precautionary Measures

What is the university doing to prepare for COVID-19?

The Executive Policy Group is meeting daily and constantly monitoring the situation to take appropriate action. For the most up-to-date information on COVID-19 refer to ESU’s COVID-19 response site.

What steps are being taken to curb potential spread of the virus in campus buildings?

* ESU is increasing cleaning and sanitizing of touch points (e.g. entry and interior doors, restrooms, elevators, drinking fountains, etc.) in all buildings across campus, including residence halls and the Memorial Union.

* Hand sanitizing dispensers located around campus will be checked more frequently to ensure product is available.

* Handwashing signage has been installed in all campus restrooms.

What can we do in our department to keep surfaces clean?

* Sanitizing cleaners and microfiber cloths will be provided to departments with a higher volume of traffic allowing even a more frequent cleaning as necessary.

* Facilities has placed an order for additional hand sanitizer and disinfectant wipes for all departments. Departments will receive notification when these items are available for distribution.

We are a high traffic area, so what do we do for supplies?

Facilities will be in contact with identified high traffic areas regarding additional sanitizing cleaners and supplies. If you believe you should receive additional supplies, please contact Building Services at extension 5331.

Can we buy our own cleaning supplies?

Not using university funds. The university is providing all of the supplies you need.

What can I do to prevent the spread of COVID-19?

* Frequently wash your hands with soap and water for at least 20 seconds

* Social distancing

* Be deliberate in asking yourself if the business at hand can be handled via email or a phone call

* Avoid touching your eyes, nose, and mouth with unwashed hands

* Use alcohol-based hand sanitizer with at least 60% alcohol if soap and water are unavailable (sanitizer stations across campus meet or exceed this requirement)

* Stay home if you are sick

* Cover your cough or sneeze with a tissue and then dispose of the tissue

* Clean and disinfect frequently touched objects and surfaces.

Do the buildings have air filters which help prevent the spread of communicable diseases in ESU buildings?

All ESU buildings have an air filters that are changed regularly.

The building is closed to the public, but I am reporting to campus. Do I still report to work?

Yes, you are expected to continue to report to work even if the building is closed to the public. Work with your supervisor to determine if the closure of the building to the public will affect your need to report to work. If you are unable to gain entry to the building, please contact your supervisor.


Leave + COVID-19

As someone who is at-risk for complications associated with COVID-19, what options are available to me to continue working?

Contact your supervisor regarding your work options in this situation.

As a supervisor, how do I manage/supervise my employees in this situation?

Human Resources provided communication to supervisors with additional information. Additionally, watch for opportunities sponsored by HR to participate in web-based sessions regarding working with employees. In the meantime, if you have questions, please contact Human Resources at extension 5379.

I am sick, or a family member is sick, with signs of COVID-19, but haven’t been tested. How do I report the time that I am not able to work?

Do not come to campus. Contact the Flint Hills Community Health Center at 620-208-3741, or refer to the online tool: https://www.flinthillshealth.org/covid-19-online-screening-tool/.

Let your supervisor know as soon as possible that you, or a family member, are sick with signs of COVID-19 by following your standard call in procedure. In the interest of public safety, your supervisor will only inform their chain of command and Human Resources that you are sick with signs of COVID-19. Refer to CDC guidance on when it is safe to return to work.

If you or a family member are sick with signs of COVID-19 and you are unable to work, you will be paid administrative leave for your absence. Payroll will send you instructions for how to code your timesheet.

Please refer back to this FAQ frequently for any updates or changes made to this process.

I am not ill, but do not want to be on campus due to COVID-19. However, I don’t have enough leave time to cover my absence. What options are available to me?

ESU’s standard attendance policies are still in effect. You may request time off. As with any leave request, it must be approved by your supervisor in accordance with university policy and procedures, requiring approval from your supervisor.

You may be eligible to take leave without pay once other qualifying leave runs out. This must also be approved by your supervisor, and must also be approved by Human Resources. Individuals taking leave without pay should report that time on the Employee Leave Form (available through OnBase).

I have been diagnosed with COVID-19, what options are available to me?

If you have a diagnosis of COVID-19, or are considered by your medical provider to be at greater risk of the complications resulting from COVID-19, you should take leave in accordance with existing policies and procedures.

If you are out of leave time, employees may be eligible to remain in paid status through our Additional Paid Leave Program. During this unique circumstance the university is waiving the shared leave denial criteria for communicable illness related requests. As standard practice, you may need to provide medical information from a qualified medical provider in order to apply. To apply for Additional Paid Leave, please contact Laura Eddy or Gretchen Mitchell in Human Resources at 620-341-5379, or via email at humres@emporia.edu.

My supervisor has asked if my illness is related to COVID-19, do I have to answer that?

Yes, in the case of a potential pandemic situation, you may be asked to disclose whether your absence/illness is related to COVID-19.

Are there resources available if I am feeling anxious or upset about what’s happening?

These situations can, understandably, be challenging and stressful. The State of Kansas’ Employee Assistance Program (EAP) is available 24/7 and can be reached at 1-888-275-1205, option 1. Learn more about the services provided by the EAP here: http://www.kdheks.gov/hcf/healthquest/eap.html

I don’t have a medical condition, but I am concerned about exposure to COVID-19 . What should I do?

ESU is closely monitoring COVID-19. Watch for updates and information with ESU specific guidance. If you have particular concerns about coming into your workplace, please work directly with your supervisor to address those concerns. Currently, employing smart strategies is an effective and safe way to manage the spread of COVID-19. The university’s coronavirus site contains lots of great suggestions for ways to protect yourself, including but not limited to:

* Frequently wash your hands with soap and water for at least 20 seconds

* Social distancing

* Be deliberate in asking yourself if the business at hand can be handled via email or a phone call

* Avoid touching your eyes, nose, and mouth with unwashed hands

* Use alcohol-based hand sanitizer with at least 60% alcohol if soap and water are unavailable (sanitizer stations across campus meet or exceed this requirement)

* Stay home if you are sick

* Cover your cough or sneeze with a tissue and then dispose of the tissue

* Clean and disinfect frequently touched objects and surfaces.

What do I do if I learn I have been exposed to the coronavirus - the CDC advises self-isolation and not returning to work, or I have an employee I supervise who is in this situation?

Contact the Flint Hills Community Health Center at 620-208-3741, or refer to the online tool: https://www.flinthillshealth.org/covid-19-online-screening-tool/ for assistance.

You should follow CDC and the Kansas Department of Health and Environments travel health guidance when self-isolation or not returning to work for a period of time is advised. If an employee is required to self-isolate and/or stay at home based on these guidelines, please follow your regular call-in procedures, and notify your supervisor that you are unable to work due to possible exposure to COVID-19. In the interest of public safety, your supervisor will only inform their chain of command and Human Resources that you are sick with signs of COVID-19. Refer to CDC guidance on when it is safe to return to work.

If you are self-isolating and are unable to work remotely during isolation, you will be paid administrative leave for that time.

I still have questions about leave and work options, who should I contact?

Please contact a Human Resources representative should you have additional questions not covered in these FAQ’s. You can reach Human Resources by phone at 620-341-5379 or via email at humres@emporia.edu. We appreciate your patience, particularly in situations where we may not have immediate answers or need to research additional information.

How do I determine if I need to self-isolate due to my travels or feeling ill?

The Flint Hills Community Health Center is providing telephonic screening by telephone for individuals who have traveled to areas with incidences of COVID-19 and who are feeling ill, or individuals who have traveled to areas with incidences of COVID-19 and work with populations who are particularly susceptible to complications associated with COVID-19. Flint Hills Community Health Center is asking anyone concerned to please call 620-208-3741 rather than their main number. This is their COVID-19 hotline. 

This screening allows our public health partners to advise individuals on whether they should seek further evaluation. Flint Hills Community Health Center will provide appropriate guidance upon completion of the screening. 

Online screening is being developed and will be distributed publicly once the website is ready.

What providers are currently testing for COVID-19?

Currently, the only lab in Kansas that can run COVID-19 testing is Kansas Health and Environment Laboratory (KHEL).

I am, or a family member is, at risk for complications associated for COVID-19. How do I report the time that I am not able to work?

If you or a family member are at risk for complications associated for COVID-19, please inform your supervisor. Your supervisor will work with you on ways to work remotely if at all possible, or ways that you might be able to complete your tasks on a flexed schedule. If you are unable to work due to these risks, you will be placed on administrative leave.

I have young children who will remain at home for an extended period of time now. I am considered an essential employee, and have to report to campus to work. What options are available to me?

The university will be as flexible as possible during this time, and appreciates the multiple hardships this places on our employees. Please work with your supervisor to identify strategies that might work for your situation. These strategies may include, but are not limited to:

-Reconsidering working remotely

-Flexing your schedule

If we are unable to find a strategy that allows you to continue to complete your duties, you will be placed on administrative leave.

I understand there is federal legislation that protects people with COVID-19, or who have children that are out of school because the school closed. When are we going to get direction on this?

The Emergency Families First Coronavirus Response Act was passed very recently. We are assessing the impact of the legislation to Emporia State University, and will update the FAQs as more information is available.

Will I continue to accrue leave if I am on administrative leave, or am sick as a result of COVID-19?

Yes, at this time, you will continue to accrue your leave as normal.

The Governor issued guidance for state employees. How does that guidance impact us?

The guidance that impacts Regent employees has been integrated into our FAQs.

I am not working on campus, and I’m not eligible to work remotely so I am on administrative leave. I have a vacation scheduled, or am planning to be away from my home. What do I need to do?

Follow your normal leave request process in this situation.

I’m a non-benefits eligible staff employee (temporary). What is my status?

You are a valued member of the Hornet Nation, and as such, we will continue to pay your regularly scheduled hours if you are in a temporary position with a set, regular schedule. You will receive pay through May 16, 2020, or the end of your appointment, whichever is earlier.


Student Teaching

How does COVID-19 effect student teaching?

All of this information is located on The Teachers College website. Please visit the page here.


Student Loan Repayment

General Information

This is the most up to date information currently available from Federal Student Aid regarding federal student loan repayment and how it is being impacted by COVID-19. Please check https://studentaid.gov/announcements-events/coronavirus#borrower-questions regularly as new information will be made available here if updates are made to repayment programs during this time.

What about Perkins loans?

For assistance with Perkins loans, please contact ESU’s servicer, ECSI

888-549-3274

Closed Buildings

I know that White Library is closed. How can I get help with references?

Librarians and graduate assistants are available to provide reference services for research help and library questions. They are available between 10 a.m. and 10 p.m., seven days a week. Contact through:

Phone: 620-341-5207

E-mail: libref01@emporia.edu

Zoom: https://emporiastate.zoom.us/my/librariesandarchives (no prior appointment needed; just click on the Zoom link during the hours listed above.)

I’m having technology issues. Is the Help Desk still open?

Yes, the IT Help Desk is still being staffed. It cannot handle walk-ins but can take appointments. You can call 877-341-5555 for an appointment or to ask questions. You also can email helpdesk@emporia.edu and use Live Chat from the web page: https://www.emporia.edu/student-life/it-support/

This web page has current hours of operation and will be updated if there are any changes.

I need to talk with someone at the ESU Foundation or Alumni Relations. What do I do?

The Sauder Alumni Center is closed to the public, but staff are still working remotely. For Foundation business, reach out to Jennifer Denton, Foundation vice president for stewardship and administration at jdenton1@emporia.edu. Direct alumni business to Jose Feliciano, director of Alumni Relations at jfelicia@emporia.edu.

I’m supposed to get the mail for my department. How do I do that?

The mailroom in the Memorial Union will operate two days each week — Mondays and Thursdays from 1 to 3:30 p.m. Each department identified a staff member who would collect mail. These people have been given card access to the Memorial Union for Mondays and Thursdays between 1 and 3:30 p.m. Their ID cards will unlock the main doors on the east and Union Square doors on the west.

What about shipments that usually go to Stormont and are delivered to our offices?

University Facilities is working to have all shipments delivered to campus on Mondays. These will be available at the Stormont Maintenance Center on Thursdays between 1 and 3:30 p.m. for pick up.

If you know you have a large package or multiple packages that departments cannot hand carry, deliveries will be made by appointment. Please coordinate with Scott Dreasher, sdreashe@emporia.edu. Deliveries will occur on Thursdays from 1 to 3:30pm.

FOR URGENT PACKAGES ONLY (e.g. health center items, IT, etc.)

Please contact Scott Dreasher sdreashe@emporia.edu AND Bill McKernan wmckerna@emporia.edu.

Please include the following:

Tracking number(s) for all expected packages

Who will be receiving them?

Email and cell phone number for person picking up or needing package(s)?

Now that the buildings are closed to the public, will Building Services continue to clean them?

No. After 5 p.m. Friday, March 27, 2020, Building Services will prepare the buildings as they do for the winter holiday closure in late December. If you need to be in a building, we ask you to do the following:

If you have trash, take it with you. You can put it in the outside trash container for your building or take it home for disposal.

Only use the designated restroom in your building. All restrooms that have been sanitized and closed will have signs that direct you to the open facilities. Open restrooms in buildings will be cleaned on Mondays. Conditions will be checked to ensure they are stocked or in need of attention sooner. If you identify any urgent issues, please email Danielle Baskerville at dcooper1@emporia.edu.

I manage a vivarium. What do I do with used bedding and other waste?

All solid waste that is generated from your vivarium must be removed from the building and discarded in the building’s outside trash container daily.

I left some food in my office refrigerator or our department refrigerator. Will it be OK?

Please treat the remainder of semester as you would the winter break. Remove all food items, both in your office and break room, whether refrigerated or in your desk. Food left in the buildings will only create undesirable conditions upon re-opening.

I have to pick up some items or finish a project in my office. May I still do that?

Faculty and staff with keys to an individual building may certainly come into their offices to pick up items they left or finish a task that is deemed necessary. Please take these steps:

If you are coming to campus outside of Monday-Friday 8 a.m. to 5p.m. notify Police and Safety that you are in your office. Call 620-341-5337.

Take any trash with you when you complete your work. Building Services will not be emptying the trash after 5 p.m. Friday, March 27, 2020.

Can a departmental deposit be made?

If you need to make a departmental deposit, please contact Connie Dunbar at cdunbar@emporia.edu or call Ext 5135. Someone from the Business Office will reach out to you to arrange a time to receive your deposit.

Newman Regional Health Respiratory Clinic Q&A

Who can be seen at the respiratory clinic?

In response to the COVID-19 emergency, an outpatient Respiratory Clinic will open on Thursday, March 26, at the Newman Regional Health Medical Partners Express Care location adjacent to the new Emergency Department.

In order to be seen in the Respiratory Clinic, patients must “call before you go” to their provider’s office who will complete a verbal health screening over the phone, ask questions related to their condition, and schedule an appointment for the patient.

The clinic is intended to provide care to patients with respiratory conditions, after calling ahead to their provider’s office, due to the symptoms they are experiencing such as fever more than 100 degrees, cough, or shortness of breath.

Additionally, the clinic enables patients who may be exhibiting symptoms of COVID-19 to be seen, diagnosed, treated, and tested in a separate location, due to the high-restriction guidelines that many doctor’s offices have put in place.

What are the hours for the respiratory clinic and what is the contact information?

The Respiratory Clinic will operate 8:00am – 12:00pm, Monday thru Friday, by appointment only.

For more information regarding the Respiratory Clinic, please call your provider’s office, or (620) 343-7828.

What precautions are being taken at the clinic to prevent the spread of COVID-19?

The Respiratory Clinic location has a special air ventilation and ultraviolet filtration system that provides an extra layer of safety for patients and staff than other ventilation systems.

Upon entering the clinic, patients are directed to check in with the Emergency Department Registration staff to inform them of their Respiratory Clinic appointment and to receive a mask. The following visitation restrictions are in effect:

Only the patient is allowed in the clinic. This includes family members and/or caregivers. If the patient is unable to come alone, they are asked to call before their visit in order for staff to make necessary arrangements.

For child appointments, only one parent/guardian is to accompany them. There will be no siblings allowed at this time.