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March 20, 2020: NEW Leave Policies for Faculty, Staff + Students

Communication from ESU Executive Policy Group

March 20, 2020

Dear ESU Community,

If there is one thing the COVID-19 pandemic has taught us, it is that there is will always be new information available and adjustments to make as we continue our efforts to change lives for the common good.

Today’s update includes new information and some modified policies and procedures as we refine our “new normal.”

Faculty and Staff

No matter what your status is right now — working remotely, on administrative leave or in the office — all benefits-eligible ESU faculty and staff will be paid until further notice. This applies to both hourly and salaried employees.

Employees who have been told to self-isolate and cannot work remotely will receive administrative leave. Additionally, if an employee is diagnosed with COVID-19 and told to self-isolate, they will also be on administrative leave.

Please remember to work with supervisors to schedule leave of any kind. Remember, do not come to campus if:

  • You have been advised to self-isolate or if you have been to an area designated as high risk by the CDC or another public safety agency (such as the Kansas Department of Health and Environment).
  • You or a family member living with you have chronic health conditions or are in another at-risk group considered more susceptible to complications associated with COVID-19.
  • You are sick.

In addition, if you are told to self-isolate and you cannot work remotely, you will receive administrative leave. Please remember to work with supervisors to schedule leave of any kind.

Temporary Employees

Those who are working in non-benefits eligible staff positions (temporary) are valued members of Hornet Nation. Those who are in a temporary position with a set, regular schedule will be paid for their regularly scheduled hours through May 16, 2020, or the end of their appointment, whichever is earlier.

Student Employees

We have amended the original policy communicated for extending pay for ESU student employees. Students should not see much change in their paychecks from what they expected as Spring Break started. Effective March 15:

  • ESU student employees who were told not to report to work will be paid for the typical number of hours they regularly work. This will continue through the conclusion of the spring 2020 semester OR the end of the student’s appointment, whichever is sooner.
  • ESU student employees who are working on-campus in mission-critical jobs will be paid for the hours worked. If those hours are less than a student’s typical work week, then the additional hours will be added at the regular pay rate.

Supervisors will receive more detailed information from Human Resources and Payroll about how to process student pay.

We hope these steps will help all of our employees — students, faculty and staff — who face the same bills regardless of whether they can work on campus or not. We also want everyone to put their health first by practicing social distancing and by self-isolation, if required.

Attached are up-to-date responses to Frequently Asked Questions for ESU Employees. This also will be included on the ESU COVID-19 website. Remember that we are working hard to ensure the website has the most current information available as information is changing rapidly. We will clearly mark questions and answers that have been updated or are new.

As always, thank you for your patience and understanding as we all help each other to finish the spring 2020 semester. Please don’t forget self-care during this time. We all feel the stress and need to find something that helps us relieve it safely. Whether that is binging a favorite show, knitting and crocheting, dancing in the kitchen to your favorite music or something else — please find time for yourself.

ESU Executive Policy Group