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March 13, 2020: Information from ESU Executive Policy Group

Communication from ESU Executive Policy Group

March 13, 2020

Dear ESU Campus Community,

This information will help you as we move forward beginning Monday, March 16. All decisions are made with the goal to slow the spread of the COVID-19 disease in our community. The information in this email is accurate and current as of 5:00 p.m. March 13, 2020.

Emporia State posts all communications, useful information about teaching and learning remotely and links to health agencies including Kansas Department of Health and Environment and U.S. Centers for Disease Control and Prevention on the ESU COVID-19 website.

Posted on this website is a comprehensive ESU-specific FAQ for all employees, including student employees and GTAs, GRAs and GAAs student employees. Answers to questions about COVID-19 exposure, symptoms and you are located in this document. Topics covered are:

  • General Workplace Questions
  • Travel
  • Search Committees
  • University Facilities + Preventative and Precautionary Measures
  • Leave + COVID-19

Other state and national agency FAQs can also be found on the website.

We encourage everyone to practice social distancing to help prevent the spread of COVID-19. This includes avoiding groups of people and also maintaining distance between people — don’t sit next to each other, don’t shake hands or hug.


  • Faculty and staff should continue to report for campus business.
  • The Student Wellness Center, both Health Services and Counseling Services, is open from 8 a.m. to 5 p.m. Monday through Friday, although some services may be limited.
  • William Allen White Library is open. More information about hours will be sent later.
  • ACES. Walk-in tutoring is suspended and will be held online by appointment only. Online tutoring will be offered during regular walk-in hours. Appointments can be scheduled by emailing ACES at See the Guide to Scheduling.pdf for complete instructions.
  • The Student Recreation Center is closed until further notice.
  • The Memorial Union has restricted hours with limited dining services. The MU Bookstore is closed until further notice. More information is here.
  • Student workers, on-campus jobs
    • Some student positions are mission critical for particular departments. With Vice President approval, your supervisor may reach out to you and ask if you are willing to return to work. You are free to decide whether to return to work, depending upon your specific situation.
    • All other student employees should not come to work next week (March 15-21, 2020).
      • Beginning March 22, all student employees will be paid for 10 hours per week until April 18.
      • Student employment after April 18 is not guaranteed but will be re-assessed at that time.
  • Graduate Positions. Graduate Assistants are responsible for completing their assigned duties during this time. GTAs, GRAs and GAAs are responsible for reaching out to their supervisor for guidance on work expectations. Supervisors of Graduate Assistants will receive a separate communication with additional information.
  • Travel is restricted to as-needed within the state of Kansas and the Kansas City Metro area. All other University travel is cancelled through April 10. The FAQ has additional information about handling cancellations for conferences and travel already purchased.
  • University-sponsored events, both on- and off-campus, are cancelled through April 10.
  • Athletic events have been suspended until further notice.
  • Meetings. When possible, please use technology for meetings (e.g., conference calls, Zoom video conference). If you must meet face-to-face, please limit the meeting to about six to eight people and practice social distancing — sit 6 feet apart, which often is every other chair.


  • Moving to online classes. We know you have questions and want to prepare. You will receive more information to address academic questions over the next week. In the meantime, IT created a Remote Learning website with helpful information about taking classes online.
  • Current online classes. Classes that were online at the beginning of the spring semester — or begin as second block classes — proceed as normal beginning Monday, March 16.
  • Student teaching, clinicals and internships. Students in these positions that are external to the ESU campus should follow the guidance of the academic department responsible for the placement.
  • Enrollment continues for summer and fall 2020. Your advisor will reach out to you, or you can reach out to them via email to handle that process.
  • Email. Check your student email account regularly. This is the primary method we will use to communicate information about campus operations.
  • Canvas. Faculty may communicate with you through Canvas. Please check it regularly.


  • Moving classes to remote delivery.
    • IT has built a Teach and Work Remotely website that houses information and tools to help you as you begin to make courses available remotely.
    • Learning Technologies will host training workshops to help you. You will receive an email with information.
  • Faculty advisors. Enrollment for summer and fall semesters remains a priority. Faculty advisors will soon receive a list of advisees who haven’t yet enrolled. Please reach out to your advisees and encourage them to enroll.

The COVID-19 pandemic is unprecedented, and circumstances change rapidly. We understand this uncertainty is difficult. We appreciate everyone’s efforts to help our entire community as well as reaching out to co-workers and fellow students to offer assistance.


The ESU Executive Policy Group