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Student Handbook

Access to Student Records


Students have legal rights under the Family Educational Rights and Privacy Act of 1974 to view their educational records and it restricts the information to only those with a legitimate need and right to know. Educational records are official records, files, documents, and other materials which contain information directly related to the student and are monitored by the University or by a person acting for the University.

The following records are not considered educational records: personal notes from faculty and staff; employment records; medical and counseling records; records of police and safety office; financial records; and confidential letters.

The Act provides to the public directory information about students. Emporia State University designates the following items as directory information: student name, address(es), telephone number(s), e-mail address(es), dates of attendance, classification (freshman, sophomore), enrollment status (full-time, part-time), major field(s) of study, awards, degrees conferred (including dates), past and present participation in officially recognized sports and activities, and physical factors (height, weight of athletes).

If a student wishes he/she may request that certain directory information not be made public. The notice to withhold directory information must be made in the Office of Registration and is good for 1 academic year. The full policy and a copy of the Federal Educational Rights and Privacy Act of 1974 are available in the Office of Registration.