ESU Academic Advising Handbook

Explanation of the honor roll, graduation with honors, and academic achievement.

The honor roll includes the top 10% of each class, so it can change each semester, depending on the grades earned by the class as a whole.  To qualify a student must have 12 hours of A, B, C, D, or F letter grades. Some professional fields allow a maximum number of "P" grade to be used in the honor roll calculation.

Graduation with honors is a distinction placed on the diploma and transcript of students who successfully complete the honors program.

Academic achievement for graduation is measured as follows:
Summa Cum Laude 3.90 to 4.00 CGPA
Magna Cum Laude 3.70 to 3.89 CGPA
Cum Laude 3.50 to 3.69 CGPA
NOTE:  This distinction is also entered on a student’s diploma and transcript.

Advanced Placement Opportunities

To see ESU Advanced Placement Opportunities please click here

ESU Athletics

NCAA & ESU Guidelines for Making Satisfactory Progress

Determination of eligibility is a complex process.  If athletes satisfy the following conditions, eligibility problems will be minimized.

1. Enroll in a minimum of 12 credit hours and attend classes throughout each semester with all fees paid.  Before withdrawing from any course, athletes should determine the impact this withdrawal will have on their eligibility.  Athletes should confer with their coach and academic advisor before withdrawing.  Athletes will be required to see Sheila Markowitz in the Registration Office before they will be allowed to reduce their load below 12 hours.  Most athletes should enroll for at least 15 hours.

2. Pass a minimum of 24 hours of credit each academic year or an average of 12 credit hours per full-time term of attendance at ESU which satisfy either General Education, academic major or graduation requirements.  Mid-year (January) transfers must pass a minimum of 12 credit hours at least nine of which must be in the spring semester. No more than 6 hours (25% of the hours) needed for eligibility, can be earned in the summer.

3. Pass six credit hours (that can be counted for eligibility) each full-time semester to be eligible the next semester. These hours CAN NOT be made up in summer school.

4. PE 100 (Lifetime Fitness) and the first three other PE activity credits will be used to meet eligibility requirements.  For example, PE 100 (Lifetime Fitness) and varsity sports courses including weight training are PE activity courses.  Any such credits above four cannot be used to meet satisfactory progress requirements.

5. Maintain good "academic" standing for the ESU & NCAA.  GPAs necessary to be in good "academic" standing are:

6. Maintain good standing.  A student in good standing is not being subjected to university disciplinary action and has paid all tuition, fees, and fines due the University.

7. Do not repeat any course for which the athlete previously received a passing grade, unless the athlete is enrolled in sufficient additional hours to meet eligibility requirements.  The first time a course is passed is the semester the course is counted for satisfactory progress.  EG 101 and EG 102 are special exceptions in that a minimum grade of "C" is required for counting these courses toward satisfactory progress.  (For example, a passing grade of "D" in EG 101 will not count for satisfactory progress.)

8. Declare an academic major prior to the fifth semester of college.  After declaring a major, all courses taken for eligibility must be major or general education requirements.  When changing majors, documentation of the change must be on file in the Registration Office.

9. All new athletes must enroll and complete the course HL143 – Generating Opportunities through Academics and Life Skills (GOALS) before they can participate in a second semester of a varsity sport at Emporia State University. It is highly recommended that this course be taken in their first semester at ESU.

10. Athletes must obtain prior written approval (prior approval form) to transfer any type of college credit from any type of college to ESU which will be used for eligibility.  (Example: summer courses from another four-or-two year college.)  These courses must be academic major or general education requirements.  Only 25% of the hours needed for eligibility can be earned in the summer.

11. Zero numbered courses (developmental) can be counted for eligibility only if taken during the first academic year and if required by ESU.  Such credits are limited to 12 hours total and are the equivalent of EL 072, MA 095, MA 098, and EG 001.

To Avoid Athletes Missing Class:

Most athletes have practice in the afternoon and are departing for games in the afternoon.  Classes ending by 2:00 are best, if possible. This means that they will need to take early classes.

When talking with the student athlete, please consider the semester their sport competes.  For example, football is a fall sport and if there is a choice of semesters for a more difficult class, it may be wise to have the more difficult course in the spring.  This is not always feasible, but it could help in a few cases.

If you have any questions or concerns, please call:     

John Rich - Associate Dean/School of Business 620-341-5225   jrich@emporia.edu

Carmen Leeds - Associate Athletic Director 620-341-5825 cleeds@emporia.edu

Becky Henry - Assistant Compliance  620-341-6185

Advising Log[ sample form]

Advisee’s Responsibilities

Make and keep appointments

Prepare for advising sessions by gathering any information needed

Begin pre-planning class schedule before meeting for enrollment appointment

Write down questions to ask advisor

Share important information with advisor such as why advisee is missing class, how many hours advisee works, why class is difficult, and so forth

Follow up on plans made with advisor

Arrange for transcripts to be sent from other institutions the advisee has attended

Know requirements for major, minor and graduation

Monitor own academic progress

Remember that advisors cannot make exceptions to university policy

Advisor’s Responsibilities

Be available to advise during specific, uninterrupted office hours

Inform advisees of university regulations, major field and graduation requirements

Help advisees set short and long-range academic goals

Know career opportunities related to advisor’s departmental majors and minors and be able to refer advisees to appropriate sources of information

Be approachable and be a good listener

Know the procedure and timelines for dropping and adding courses, for changing majors, and for enrolling

Provide required forms when appropriate

Treat advisees fairly

Respect advisees’ confidentiality

Refer advisees to appropriate campus resources

Articulation Agreement

The articulation agreement is an agreement between the Kansas Regents institutions and the community colleges of Kansas to honor the Regents 45-hour Transfer Agreement.  Students who have received an Associate of Arts or Associates of Science degree and have completed the Regents 45 hour general education will not have to take additional general education at ESU unless it is a course specifically required for the students degree (i.e., Econ I for a degree in business).  When a student transfers with the appropriate associate degree, the transcript will automatically be evaluated for these requirements.  If the student has not completed all 45 hours before transferring, he/she may elect to complete the Regents requirements at ESU.  However, the student must complete either the Regents General Education or ESU’s General Education.
Web Site: www.emporia.edu/regist/com/artic.htm or contact the Director of General Education at EXT. 5278.

Assessment of Advising

As part of the Board of Regents policy on advising adopted last year, the Regents stated that “each Academic Advising System shall have a mechanism to assess academic advising at the department level, relative to the policy, on a yearly basis and shall report the results of said assessment as part of Program Review...”

As freshmen were already surveyed each semester in regard to their advising, Dr. Ed McGlone, former Director of Assessment and Measurement, and Bob Goltra, Director of the Student Advising Center, developed and administered an evaluation instrument to other ESU students recently.  The results broken out by department and school of college were then shared with the appropriate dean. From now on, the assessments will be done in the manner deemed suitable by the dean of each school or college.

Information about Student On-Campus Job Openings

Although there are listings for available campus jobs for students on a bulletin board near the Nectar in the Memorial Student Union, the best way to help students find on-campus employment is to encourage them to look on the internet:
http://www.emporia.edu/humres/studentjobs.htm

NOTE: Many jobs on campus are designated for students who are eligible for work-study employment.  The ESU Office of Student Financial Aid will give students information concerning the Federal Work-Study Program.  For further information, please call 620/341-5457.

Campus Resources Available For Your Advisees

Associated Student Government

Associated Student Government (ASG) is the voice for Emporia State students in relation to campus governance and student needs or concerns.  ASG also recognizes student organizations and provides funding for organizational activities.

The Student Senate is the legislative branch of Associated Student Government and is comprised of 25 student senators representing all academic departments.  The executive branch consists of the president and vice-president of ASG and four committee chairs.  ASG elections are held in the spring.

Associated Student Government provides the following services to Emporia State University students:

1) Legal counseling, 2:30-4:30, Tues./Thurs. in the Center for Student Involvement

2) Refrigerator rental for residence hall students

3) Student discount card

4) Community service outreach

5) Recycling service

6) Corky’s Cab

Active representation by students in the governmental system benefits all students and the university.  Associated Student Government is located in the Student Organizations and Activities Office, first floor of the Memorial Union.
www.emporia.edu/asg/

Bachelor of Integrated Studies

The program for the degree Bachelor of Integrated Studies is designed to provide an alternative to conventional degree programs and majors. It provides the mature student an opportunity to design a program of study along the lines of his/her individual interests without necessarily preparing for employment or admission to a graduate or professional school. The online version provides adult students with a high quality multi-disciplinary and carefully focused course of study that fulfills university requirements while meeting each student's specific goals for a college degree.

http://www.emporia.edu/las/bgs-main.html

Biofeedback Center

The biofeedback relaxation center (second floor, South Morse Hall) uses various measuring instruments and relaxation tapes to help people learn the skill of reducing tension for: Insomnia reduction, fine arts performance, menstrual cramp reduction, as well as helping in concentration, test anxiety reduction, etc.  All training in these and other areas includes individual practice with biofeedback instruments with a trainer furnishing additional relaxation exercises.  For further information, please call
620/341-5221.
www.emporia.edu/biofeedback/

Counseling Services

Counseling services are provided to students by a professionally trained staff.  Counselors are available by appointment to help in the exploration and understanding of one’s self and life in matters of individual, marital, family and vocational concern.  All counseling discussions are treated confidentially and referrals for more comprehensive assistance are arranged when desirable.  An appointment with a counselor can be scheduled by contacting the Counseling Services staff at 620/341-5221.

Student Life & Counseling

DART Project

The Drug/Alcohol Abuse Prevention Resource Center, located on the second floor of Morse Hall South in the Student Life and Counseling Center, offers alcohol, tobacco, and other drug information to students, staff and faculty.  The center seeks to provide alcohol, tobacco, and other drug prevention education and services to avoid potentially destructive, self-defeating behaviors and to promote and support healthy lifestyles.

Services include consultations, presentations, abuse awareness-raising activities, access to support groups, tobacco cessation, interventions, research, and alcohol information classes for court and other referrals.  The resource center includes books, video tapes, audio tapes, pamphlets, magazines, and journals.

The Center is staffed by a coordinator, assistant coordinator, peer educator, and student assistants.  Contact the DART Project at 620/341-5221.
www.emporia.edu/dart/

Disability Services

The office of Disability Services promotes equal educational opportunities to students with disabilities at ESU. Verification of a student’s disability occurs in the Office of Disability Services. After verification takes place, an Accommodation Letter is issued and given to the student. Accommodation needs are shared by the student, via the Accommodation Letter, with appropriate members of the campus community prior to the receipt of accommodations. Accommodations are determined on an individual basis.

Consideration of a disability should be taken into account when providing academic advising for students with disabilities. The deficit areas that are affected by the disability will likely contribute to the choice and timelines that students with disabilities work through in attaining their goals.

The office of Disability Services is part of the Office of Disability Services and Non-Traditional Student Center at ESU.  We are located at 242 SE Morse Hall and can be reached at 620/341-6637 or disabser@emporia.edu
www.emporia.edu/disability/

Health Center and Pharmacy

The Student Health Center, located on the west side of the Memorial Union, has been established to provide medical care for students of Emporia State University.  It is staffed by three physicians, three registered nurses, a registered medical technologist, a full-time pharmacist, an office manager and an assistant.  The service is financed totally by student fees, the student being responsible only for charges for written prescriptions and off campus diagnostic exams or referral.  All records are confidential.

The health center offers comprehensive health care to students by use of the campusfacility or by referral to various campus and community agencies, hospitals and physicians.  Routine physical examinations for insurance, employment and school may be completed at the health center.  Health promotion and education are stressed at the health center through individual consultation and educational materials.

Enrolled students may take advantage of the pharmacy which is located in the student health center.

The Pharmacy has available at reduced prices, a small formulary of prescription and non-prescription medication that meets the needs of most college students.

The pharmacist is available Monday through Friday 9 a.m. to 5 p.m. during the school year (limited hours during the summer) and will provide individual consultations.  The pharmacy is located in the Memorial Union.  For further informaction call 620/341-5867
www.emporia.edu/shc/

Health Insurance

International students are required, and all other students are encouraged, to have health insurance, either carried at home or provided through the university.  When off-campus facilities are required for emergency treatment, any student who has insurance coverage through parents, should bring proof of membership to assure payment of bills.

Uninsured students are encouraged to enroll in the group insurance plan offered each fall and spring through the university.  This plan, which is on the major medical level, assures coverage year round for students who subscribe for both fall and spring semesters.  For further information, contact Student Health Services at 620/341-5223.

Memorial Student Union

The Memorial Union is your student center on campus providing dining services, bookstore, check cashing, post office, university I. D. office, student computer lab, and meeting and banquet rooms.  Associated Student Government, Union Activities Council, and Student Activities have offices in the Memorial Union.  Corky’s Corner in the Hornet’s Nest snack bar area provides pool and video games.  The Memorial Union has a student and faculty board of directors.  The Memorial Union is a not-for-profit corporation and is supported by student fees and revenue from services provided to the university.  No tax dollars are used in its operation.
www.emporia.edu/memunion/

Multicultural Programs and Services

Multicultural Programs and Services, located in the Center for Student Involement on Mainstreet in the Memorial Union, houses a variety of cultural and ethnic materials that are available for checkout.  The center has books, magazines, laminated posters, references on employment opportunities, information on possible summer internships, and other topical materials.

Some of the subject matter covered by the materials include autobiographies, history/heritage, lifestyles, cultural relations, and social conflict.

Additional activities provided through the Multicultural Center frequently include the following:  ethnic American student orientation programs, mentoring program, mid-term grade intervention, achievement recognition, and other educational and social programs.

Umoja, which is Swahili for unity, is a newsletter that is published periodically to highlight individual accomplishments, university/community activities and special events in surrounding areas, and other universities which involve the ethnic American students.

Multicultural Programs and Services is open Monday through Friday, 8 a.m. to 5 p.m.  The director is available for assistance and will provide consultations.  For additional information, please call 620/341-5481.
www.emporia.edu/mps/

Non-Traditional Student Center

The Non-Traditional Student Center promotes the educational opportunities and goals of non-traditional students at ESU. Students are considered non-traditional if one or more of the following apply: over age 24, have children, are married, are currently in the military or a veteran, or have been away from school for 2 or more years. The Non-Traditional Student Center houses the Non-Traditional Student and Single Parent Programs. The programs are designed to provide resources for housing, financial assistance with daycare for single parents, elementary & secondary schools in the community, scholarship information, ability to be matched with an on-campus mentor, and provides a Non-Traditional Student Peer Advisor to assist in navigating through requirements and needs. Although the Non-Traditional Student Center focuses on the needs of non-traditional students, we welcome all students.

Consideration of non-traditional student's needs should be taken into account when providing academic advising. The complexity of individual situations will likely contribute to the choices and timelines that non-traditional students work through in attaining their goals.

We are located on the 2nd floor of the Memorial Union and are open Monday through Friday from 8:00 a.m. to 5:00 p.m. Memorial and can be reached at 620/341-5901.
www.emporia.edu/nontrad/

Project Challenge

Project Challenge is a student support services grant program for eligible ESU students to enhance their educational opportunities.

Project Challenge offers tutorial services for many general education subjects, instruction in basic academic skills, and counseling in several areas: academic, personal, and career planning and preparation.  Assistance is also available in applying for financial aid and for graduate school.  For more information call 620/341-5097.

www.emporia.edu/prjchlng

Sexual Assault Prevention Program

Sexual assault is a serious and painful issue on college campuses.  Several studies have shown that sexual assault, defined as any unwanted sexual act including forced sexual contact and sexual touching, is a significant risk for college women.  Men are also significantly impacted by sexual assault, sometimes as victims, but more often as friends and partners of women who have been sexually violated.  Most sexual assaults are committed by an acquaintance who is likely to use verbal pressure, threats or mild force during an assault.  Even if they have not been physically harmed, women who have been sexually assaulted often suffer from lasting psychological and physical health problems.

The Sexual Assault Prevention Program, a joint program of ESU and SOS (Emporia’s community services for victims of intimate violence), was created to enhance student’s awareness and understanding of the factors which contribute to sexual assault, to help students examine their attitudes and beliefs about sexual assault, and to advocate for and support primary and secondary victims of sexual assault.  SAPP staff frequently present information on topics such as Acquaintance Rape, Healthy Relationships, Sexual Harassment, Recovery from Sexual Assault, and the Role of Alcohol and Substance Drugs in Sexual Assault to student groups, residence hall floors, and classes.  The SAPP office also has books, brochures, videos, and clipping files on issues of sexual violence.  Crisis and long-term counseling for primary or secondary victims of sexual assault is available at the Student Life and Counseling Center.  For further information, please call 620/341-5221.

Single Parent Program

The single parent program assists students who are single parents in accomplishing their educational goals at Emporia State University.  The program staff provides resource information and refers participants to appropriate organizations on campus and in the community.  Emphasis is placed on locating or developing resources particularly applicable to the needs of single parents, such as child care, housing, support networks, and parenting issues.  The program also sponsors an on-campus support group, mentoring program, need-based child care grants, and provides personal and career counseling.  For further information contact the staff at the Non-Traditional Student Center, 2nd floor of the Memorial Union or call 620/341-5901.

Stress Management & Assertiveness Training

Stress management workshops and assertiveness training workshops are offered for credit by the Student Life and Counseling Center, second floor, South Morse Hall.  For further information, please call 620/341-5221.

Student Advising Center
Academic advising is an important faculty responsibility at Emporia State University, encompassing much more than helping students choose courses necessary to the completion of degree programs. The Student Advising Center provides academic advising and assistance to all ESU freshmen and all undeclared students. All advisors in the Student Advising Center are faculty members who are trained advisors and who take an active interest in the academic welfare of our students. For further information, please call 620/341-5421.

www.emporia.edu/sac

Center for Student Involvement
The Center for Student Involvement is located off the main concourse area of the Memorial Union.  ESU has over one hundred student organizations in the following categories:  honorary, departmental, service, religious, recreation, special interest, residential life, and greek-letter organizations.  Additional organizations may be developed through the established process of the Associated Student Government.  The professional staff of the student activities area provides support for student groups in accomplishing organizational goals.  Desk space, storage and secretarial assistance also are available on a limited basis.  An organizational directory is produced by this area each year to inform students about the various organizations, including contact information for the organization president and advisors.

Reading Laboratory
The reading laboratory, located in room 222 of Visser Hall, is available to all university graduate and undergraduate students.  The instruction in the laboratory, via an individualized approach, focuses on improving reading comprehension, vocabulary, reading rate, systematic study techniques, time management, academic skills, and test taking.  Study materials for specific tests are available and include Learning Plus, a computerized program designed to help students prepare for the university competency exams (PPST and CAAP).

The Reading Lab is staffed by a teacher education faculty member, a graduate teaching assistant, and other graduate and undergraduate student assistants.  Students are encouraged to visit the lab as a drop-in, enroll in EL072, Improvement in Reading Skills, or enroll in EL100, Special Topics in Reading.  For further information, please call 620/341-5495.

Mathematics/Computer Science Laboratory Complex
The Mathematics Lab located in SH 243 offers tutoring to students having difficulty in math classes.  Lab assistants are upper level math majors who are available to help upon request.

In addition, students may receive information and practice materials for preparing for the PPST and CAAP competency exams.  The Math Lab also has videos on beginning algebra available for check out. Students having additional questions about the labs may call 620/341-5342.

Writing Center
Students at all levels, from first year to graduate, can find help with their papers in the Writing Center, 304 Plumb Hall.  Here students will be able to get individual advice and tutoring on such issues as selecting and narrowing a topic, organizing and developing ideas, revising drafts, and editing final copy.  IBM-compatible computers are available in the Center for students working on assignments.  Students may also get help with specific grammatical or other writing problems by calling the Grammar Hotline at 620/341-5380.

To check the Center’s open hours, call 620/341-5380 or the Division of English, 620/341-5216.

Honors Program

The University Honors Program at Emporia State is a challenging academic program which exists to provide a "value added" experience for our best students.  This program supplements the regular academic curriculum at Emporia State University and prepares students for success by encouraging broad reading, individual thinking, creative problem solving, intellectual growth, and personal commitment.  The required courses within the honors program seek to provide a common intellectual experience for students from a variety of disciplines and degree programs. www.emporia.edu/honors/

Veterans Educational Services

The university is fully accredited by the Veterans’ Administration and operates under a contract whereby veterans and their dependants may obtain the benefits of educational assistance when eligible.  Veterans’counseling is available in the Office of the Vice President for Student Affairs, room 205, Plumb Hall.  For further information, please call 620/341-5267.

Women’s Resource Center

The Women’s Resource Center provides a central focus for meeting the needs of women students at ESU.  The goals of the WRC include supporting the academic success of women and increasing opportunities for women’s personal and career development; advocating for and supporting women students who are experiencing discrimination, abuse or harassment; raising awareness of the problems and issues of women studies, including sexual harassment, treatment in the classroom, institutionalized sexism, and other conditions that impede women’s personal and academic development; and enhancing an understanding of women’s issues and motivating both women and men toward greater involvement in these issues.

Department Degree Checklist[ form]

The advisee folder should include your monitoring of the advisee's academic progress on a checklist devised by your department. For example, here is the BSE Degree checklist used by the Department of English.

DEVELOPMENTAL COURSE GUIDELINES FOR ENTERING ESU FRESHMEN

This policy applies is not in effect for the 2006-07 academic year.

DEVELOPMENTAL COURSE GUIDELINES FOR CONTINUING STUDENTS

This policy applies is not in effect for the 2006-07 academic year.

Enrollment Holds

Advisors can view a student's hold by using the Advisor Dashboard in Banner.

ESU Academic Programs

To view all academic programs offered at ESU, please click here.

Work-Study Financial Aid

To see the most current information on work programs with financial aid, please click here.

Application For Degree [ form]

Used for students attaining junior status to inform the Degree Analysis Office of the student's intended graduation date, degree, major/teaching field, and minor. From this the Degree analysis will generate an automated degree audit. The student and advisor will each receive a copy. Must complete one for each major/teaching field/minor if in different departments. Student and advisor must sign. Some departments also require chair signature. Check with your department about appropriate signatures. It is not necessary to complete a new form to change a graduation date. The advisor or student can inform the Degree Analysis Office of the change.  NOTE: This form cannot be used for students who matriculated prior to fall 1985, who are seeking a Bachelor of Integrated Studies degree, for music or physical science majors, or for second bachelor students.

Application for Residency for Fee Purposes[ form]

Students need to contact the Registration Office for information about this form.

Audit Request[ form]

Used when a student wishes to audit a course. The form requires the signature of the instructor of the class the student wishes to audit. This form must be filed within the first 10 days of classes for a regular semester.

Change of College Record[ form]

Used for students wanting to change major, minor, degree, advisor, address, and name.

Change of Grade[ form]

Used to change a grade for a student. (A grade of "F" may not be changed unless approved by the Registrar.) Requires the signature of the course instructor and the chair of the department in which the course was taught. (Mid-term grades are not a permanent record for transcript purposes. They do not impact the GPA and are, therefore, not changed once entered.)

Change of Registration[ form]

Used to drop and/or add courses after initial enrollment. Student can drop/add during first 5 days of the semester with only advisor signature. The 6th day through the 10th day a student can add (with permission of instructor, which can be obtained on this form) and drop courses. This requires the student and advisor signatures. The 11th day through the 10th week of classes the student may withdraw from courses with student and advisor signature. Check with the Enrollment area of Registration about adding, dropping, withdrawing from courses with a duration of less than a semester.

Enrollment[ form]

Used for initial enrollment each semester. Requires student and advisor signature. Must obtain instructor signature for a "permit only" or "closed" class.

Exemption or Waiver of Graduation Requirements

(NOT General Education)[ form]

Used when a student wishes to request an exemption or waiver of graduation requirements, i.e. hours in residence or upper level hours. This form is available in the ssociate Vice President for Academic Affairs Office. It requires signatures from the student, advisor, chair, dean, registrar, and Associate Vice President.

Exit Interview[ form]

Filled out by the student withdrawing from all classes when student has paid fees. File original in advising folder. Mail a copy to Student Affairs (Campus Box 7).

General Education Evaluation[ form]

If your advisee is a transfer student, registration will send you a pink copy of the General Education Evaluation Form to keep in the advisee's folder. Below is a partial sample of this form. It will be signed and dated by the Transcript Analyst.

Graduate Credit Form

Used for students wishing to apply undergraduate work toward a graduate degree. The form and guidelines are available in the Graduate Office.

Major/Minor Contract[ form]

Used for students attaining junior status who are seeking a Bachelor of Integrated Studies degree, are music or physical science majors, or are second bachelor's degree students to inform the Degree Analysis Office of the student's intended graduation date, degree, major/teaching field, minor. Must complete one for each major/teaching field/minor if in different department. In addition, students need to file applications for any middle school certifications they are seeking. Student and advisor must sign. Some departments also require chair signature. Check with your department about appropriate signatures. It is not necessary to complete a new form to change graduation date. The advisor or student can inform the Degree Analysis Office of the change.

Overload[ form]

Must be completed for undergraduates wanting to enroll in 19 or more hours during a regular semester and more than 11 hours in a summer session. Graduate students wanting to enroll in more than 16 hours for a regular semester. There is no hour limit on graduates during the summer session. This form requires the signature of the student, advisor, chair, and dean for undergraduates and Graduate Dean for graduate students. (Not required for overloads due to ghosting or test outs.)

Pass/No Credit[ form]

Used when a student wishes to take a course pass/no credit. A course that is required to fulfill general education, major or minor requirements may not be taken as pass/no credit. In addition, some courses have been excluded by various departments from the pass/no credit option. A list of those courses is available in the Registration Office. A student must sign the pass/no credit within the first 10 days of a regular semester.

Permit To Register[ form]

Used when a student wishes to enroll in a "permit only" or "closed" class. Requires the signature of the course instructor or the chair of the department in which the course is taught.

Permit to Repeat[ form]

Used to allow one course to repeat a course with a different name and number. (It is not necessary to complete this form when approval to have course number and/or name changed has been obtained, e.g. EN 107 is now EG 101 or IS 103 is now
IS 113.) The signature of the chair granting the permit to repeat is required.

Prior Approval[ form]

Used when a student wishes to take a course at another college or university during the summer or non-term period. (Athletes must complete this form for course transfer, course enrollment and for enrolling after the 20th day of classes and for all ESU summer courses.) This form requires the student, and advisor signatures. Athletes must also obtain the signature from the Faculty Athletic Representative. The form should be turned in to Registration.

Problem Card[ form]

Mailed to the student when a degree analysis, graduation, or diploma hold occurs. The advisor may receive an e-mail about a graduation problem as well.

Readmission

Completed by students who have not been enrolled for at least one semester and who wish to re-enter school. This same form is the initial step students take who have been required to withdraw from ESU and wish to appeal the reinstatement.

Requirements For All Bachelor's Degrees[ form]

Is mailed to students along with their degree audit (not automated). It reinforces minimum requirements to graduate.

Sectioning Forms[ form]

Always keep the advisee's sectioning form in the advising folder. This form will indicate any developmental classes the student should have completed before being transferred to your department. The sectioning form will look like this:

Special Registration Form[ form]

Used primarily to register students in workshops. Requires student signature.

Substitution Card[ form]

Used when a department wishes to substitute a course for another course in the major/teaching field, or minor. Must be signed by the advisor and chair. General education substitutions must come through the Director of General Education Office.

Substitution or Exemption of General Education Requirements[ form]

This form must be completed by the student, and approved or disapproved by the advisor, department chair, and director of General Education. Information is available from the Director of General Education about this process.

Transcript Request[ form]

A student can order transcripts either at the Academic Records window or by printing the form from the internet and mailing to Academic Records along with the appropriate fee. An advisor may obtain a working copy of an advisee transcript by making a request at the Academic Records window, by e-mailing a request to Academic Records, or by calling Academic Records.

Withdrawal from the University[ form]

Used when students have paid fees and wish to withdraw from all classes. Requires signatures from the student, Academic Advisor, Student Affairs, Residential Life (if applicable), Financial Aid and Student Financial Services (in that order). Form must be procured from Registration.

General Education Goals & Purpose

If advisees ask you why we require general education classes, here are some possible ideas you may want to discuss with them:

General Education courses are approximately 40% of degree requirements, and are among the most significant experiences in developing the perspective and the intellectual background for becoming an educated individual.

General Education provides the intellectual background to communicate to other educated people.

General Education experiences provide a means to explore potential majors.

General Education provides skills employers require: to think critically and analytically, to communicate effectively, to work well with colleagues, and to appreciate cultural diversity.

General Education helps one think about problems and challenges in different ways, thus providing one with a set of skills to be a better decision maker and problem solver.

General Education skills are "transferable skills" that improve performance and often provide the basis for career changes that occur long after graduation.

General Education provides a foundation and a perspective for major and future.

Experiences in General Education courses will help one mature intellectually.  These courses should be completed throughout entire academic career, and should augment the major.  They should not be perceived as classes to get "out of the way."

Goals of Emporia State University General Education:

Develop proficiency in written and oral communication, mathematical computation, reasoning, and problem solving.  Graduates of ESU must achieve proficiency in basic skills.  Our goal is to significantly raise the basic skills of Emporia State University students.

Learn the basic concepts and principles, the history, and the mode of inquiry of the various general education disciplines: the fine arts, history, literature, philosophy, social sciences, behavioral sciences, and the biological and physical sciences.

Learn how to make connections between the disciplines within the general education curriculum.  Apply knowledge from the perspective of these disciplines by thinking critically, as well as analytically.

Understand cultural diversity in the contemporary world.  Increase awareness and acceptance of similarities as well as differences in people of other cultures, nationalities, religions, races, and genders.

Develop a commitment to scholarship, intellectual curiosity, and lifelong learning.

Advisors should keep in mind the following guidelines concerning general education courses:

1.  The only prerequisites for general education courses are the following:

* Composition I must be completed before taking Composition II.

* College Algebra must be completed before a BSE major may take MA225.

*  Any required developmental courses must be completed before taking courses in the area at the general education level.

2.  The following general education courses should be taken within the first 48 hours of credit:  Composition I and II, the general education math course, and the speech course.

3. Some general education courses have test out sections.  These will be marked in the class schedule by a TO.  Example: SP101TO.

4. The honors program parallels but goes beyond the standard general education requirements.  Honors sections of general education courses will be marked in the class schedule by a Z.  Example: SP101AZ.

5. All students who first enrolled at ESU or any other college or university in the fall of 1996 or since that time are required to complete one multicultural intensive section of a general education course or an upper division course that meets the multicultural requirement.  Multicultural sections of general education courses will be marked in the class schedule by an M.  Example: AH112MA.  Student can also meet this requirement by taking a course selected from the Ethnic/Gender Studies section of the schedule of classes.  This section lists both multicultural intensive sections of general education courses and upper division courses that will meet the multicultural requirement.  Either selection will fulfill the requirement.  Any course that has been designated as multicultural intensive or Ethnic/Gender Studies, regardless of hours, fulfills the requirement.  A student who meets the Kansas Regents articulation agreement or students in the 2+2 program do not have to meet this requirement.  Go to www.emporia.edu/esuclass/multiculint  for a comprehensive listing.

6. General education requirements change occasionally.  A student may opt to continue under the general education requirements in effect when the student first matriculated at ESU unless the student has not completed at least 25 semester hours in the past five year period.  If a student has a degree check on file in Registration Office, the student may also complete the general education plan he/she started unless more than 10 years have elapsed or the courses are no longer offered.

7. Standard general education substitutions include the following:

* A student who took required general education courses for the elementary education major while the student was declared an elementary education major may substitute any of the following general education courses after changing his/her major: MU124 for MU226, PS115 for the 5 hour physical science lecture and lab requirement, and GB303 for GB101.

* A student may use PY211 for the Social and Behavioral Science requirement if the student was a declared education major while taking the class.

* A Physical Education major changing majors may substitute PE Foundations courses for PE100 and the PE activity course.

* 2+2 and BIS students may take two PE activity courses to fulfill the PE100/PE activity requirement.

* MU245, Marching Band, can be substituted for the PE activity course. U244, Hornet Revue, may be counted as a PE activity course for Stinger members only.

* Students who were in the military and file a copy of their DD214 with the Transcript Analyst will have the PE100/PE activity course requirement fulfilled.

* Bilingual students may fulfill the 10 hour foreign language requirement for the BA degree by successfully completing an upper level foreign language course in writing or literature.

* Some advanced courses may be substituted for the usual general education courses:

AR225 or AR235 for AR105

FR419, GR365, SA365, EG220, EG221, EG230, EG231, EG240, EG241, EG350, EG355 and EG360 for EG207

EG103 and EG104 for EG101 and EG102

MA160 or MA165 for MA110 or MA156

MA161 for MA110 and MA225 (education majors only)

BC103 or BC104 for EC101

GB140/141 or GB 170 for GB100/101

CH120/121 for CH110/111 (nursing majors only)

CH123/124 for CH110/111

CH123/124 for CH120/121 (nursing majors transferring in CH123/124 only)

PH140/141 orPH193/194 for PH110/111

TA315 for TA125

8. A student who has gained enough proficiency in a foreign language during high school to begin their university foreign language study with a Beginning II class level or above, ay "ghost" the lower class.  For example, such a student may enroll in Spanish II and complete that class for the usual 5 credits and also "ghost" enroll in Spanish I, not attend that class, but receive five hours of credit with whatever letter grade the student receives in Spanish II.  The advisor will want to contact the Division of Foreign Languages for help in determining the correct course level for such a student.

9. Students can earn Advanced Placement and Credit by Examination in these ways, usually indicated by a grade of "P":

* Departmental examination

* Advanced Placement

* CLEP

* International Baccalaureate Program
(Credit by Examination brochures are available from the Office of the Registrar/Institutional Studies or you can view the complete listings at: www.emporia.edu/regist/analyst/crexam.htm.)

Questions you may have about general education requirements may be directed to the Director of General Education at extension 5278.

Emporia State University General Education Requirements effective Fall, 1990 are as follows:

GENERAL EDUCATION