Undergraduate Academic Advising Syllabus

Student Responsibilities

Emporia State University believes that students are adult learners with the rights and responsibilities that come with that concept. As adult learners, students accept responsibility for their own learning. Student responsibilities in the advising relationship include, but are not limited to, the following:

  • Making and keeping appointments with academic advisor.
  • Preparing for advising appointments by gathering any information that might be needed. This may include writing down questions to ask the advisor or preparing a list of courses for future schedule planning.
  • Honestly sharing with the academic advisor any details regarding barriers to academic success, including job commitments, family responsibilities, missing classes, poor performance in course(s), etc.
  • Contacting the academic advisor if there are signs of academic difficulty, if concerns about the student performance have been expressed by professors, or if there are any issues that may impact the student’s academic performance.
  • Following through with plans and referrals made with the academic advisor.
  • Ensuring that official transcripts have been received from any other institutions the student has attended.
  • Knowing requirements for the advisee’s major and graduation requirements.
  • Monitoring academic progress.
  • Remembering that the advisor cannot make exceptions to university policy.

Academic Advisor Responsibilities

Advisors are expected to develop quality partnerships with students while maintaining appropriate boundaries and engaging in behaviors that reflect the highest standards of professionalism.  Responsibilities of the academic advisor in the advising relationship include the following:

  • Provide a safe, honest, unbiased atmosphere for students to openly and honestly participate in the advising partnership.
  • Listen and ask questions to understand the student’s experience(s).
  • Academic planning with the advisee:
    • Defining academic needs, talents, and areas to improve.
    • Informing student of university regulations and major field and graduation requirements.
    • Knowing procedures for dropping and adding courses, changing majors, and enrolling.
    • Referring the student to appropriate campus and community resources.
    • Providing career advisement:
      • Knowing career opportunities related to the major. 
      • Referring the student to appropriate sources of information.
  • Recommending courses to minimize the time required for graduation, consistent with each student’s needs and interests.
  • Holistic planning with the advisee:
    • Providing information and support to encourage a comprehensive undergraduate experience. 
    • Acting as a support person or referring the student to special services as indicated.
    • Conveying information regarding honors, awards, and other educational opportunities.
    • Explaining University regulations, including the process and procedures to follow to enroll in courses, transfer in coursework, etc.
    • Discussing the process for changing colleges, departments, or majors, as appropriate.
    • Encouraging the student to develop an inclusive undergraduate experience through involvement in outside the classroom areas, such as student organizations, study abroad, community service, intramurals, etc.