Hall and Room Assignment Process

Hall and Room Assignment

ESU requires all freshmen to live in residence halls their first year. Exception requests must be made, in writing, to the Department of Residential Life. (Specific forms and letters of support will be required before any exception is approved including a notarized freshman waiver request.) Certain rooms have been adapted for wheelchair accessibility and are assigned as needed.

1. Hall and room assignments are made on a first-come, first-served basis. Preferences indicated on your contract will be honored whenever possible. Roommate requests must be mutual and paid to date.

2.Room assignments are assigned based on the date the processing fee ($45 non-refundable) and the housing payment ($100) are paid in full.

3.Private room requests, not made for medical reasons, will be granted as space allows. There are a limited number of private rooms. Upper-class students have first priority.

4.The Department of Residential Life reserves the right to change room assignments in the interest of health, discipline, or the general welfare of a resident and/or other residents.
If a room is partially filled, the Department of Residential Life reserves the right to reassign students or assess additional charges.

5. Rooms must be occupied by the first day of classes each semester. If you have not moved in by this day, or received approval from the Department of Residential Life for a later move-in date, the space may be assigned to someone else.

6. Students are allowed one room change at no cost. There will be a $10 processing fee for additional changes during the school year.

Residence Hall Contract Information

All residence hall students are responsible for the information found on the back of the Residence Hall/Food Service Contract. This information pertains to all residence hall students.

Freshmen: Freshmen, who enroll for 12 or more hours at ESU must live on campus and cannot cancel to live off campus. To continue residence, students must maintain an enrollment of 12 undergraduate hours or 7 graduate hours. Should a student fall below full-time status, permission must be granted from the director to continue residence.

Greek membership: Students canceling to move to Greek chapter houses must first be approved according to ESU policy. Additionally, such cancellations shall satisfy university regulations and Greek housing requirements.

Contract Cancellation

(2005-2006 Academic Year)

Persons who cancel their contracts are assessed contract breakage fees according to the schedule listed below.

Notification Date Charge- Postmarked by July 1, 2005 $100.00

Postmarked after July 1, 2005 -until August 17, 2005 $ 200.00

August 18, 2005 to May 13, 2006 -$400.00 plus prorate for length of stay

(For contracts starting with the spring semester, the same schedule of charges applies with the deadline dates being December 1, 2005, for $100 penalty, January 8, 2005, for $200 penalty and January 9, 2006, for the $400 plus pro-rated penalty.)

Release with room and board to date charges only: the following circumstances will result in no cancellation charge: graduation, student teaching, internship, co-op program, termination of student status without subsequent enrollment at any institution, marriage during the semester, or an approved waiver of charges from the Director of Residential Life.

The housing contract is for August 18, 2005 - May 14, 2006, the entire academic year.

Housing Contract Late Charges

If a payment is not received on the due date or the next working day and a deferment has not been arranged, a $25 late fee will be added to the payment. Missing a deferment due date will have the same result. Students who miss two consecutive payments will receive notification that they may be administratively withdrawn from the university if payments are not made by a designated date. Removal from the residence halls will follow.

 

Last Updated May 1, 2007