TRANSCRIPTS
About Your Transcript
- A transcript is an exact copy of a student's permanent academic record at the time it is issued. ESU issues only official transcripts. These transcripts are issued on official "SCRIP-SAFE" paper and carry the pre-printed signature of the University Registrar, the date of issue, and the pre-printed seal of the University. Partial transcripts are not issued. Each transcript must include the student's complete record at ESU.
- An unofficial transcript may be viewed only at the Academic Records Office for information purposes. The student will need photo ID.
- Transcripts covering a student's secondary and previous college education, which have been submitted to the University as a requirement for admission, become a part of the Registrar's official file. The University does not reissue or certify copies of transcripts from other institutions. Transcripts must be ordered directly from the institution where the coursework was taken.
Sending Academic Transcripts
We can send your transcript either by mail or FAX.
- The cost for each transcript sent by FAX is $10.00.
- The cost for each transcript sent by mail is $8.00.
Please note: a transcript sent by fax is considered to be an unofficial transcript, and an official transcript sent by mail may be needed, depending upon your situation.
Ordering Academic Transcripts
- We cannot release transcript(s) if you have a financial obligation with ESU.
- NO ONE ELSE (including your spouse, parent, etc.) may pick up your transcript without your signed authorization identifying by name the person who is authorized to obtain your transcript.
- Transcripts may be requested at our office in Plumb Hall, Room 108D, 1200 Commercial St., Emporia, Kansas. Telephone requests are not acceptable. A written request (either via mail or FAX) with an original signature is required. Requests will normally by processed within 24 hours. However, a longer period of time may be required for processing at end of each semester and at enrollment time.
- If ordering in person, you will need a photo ID and $8.00 per transcript picked up or mailed. The windows are open 8-5 weekdays.
- When ordering by mail or FAX(See FAX note below), please include the following information in your letter or you may print the online Transcript Request Form.
1. Your full name and any former names you may have used at ESU.
2. Your current address and day-time phone number.
3. Student ID number and date of birth.
4. Approximate dates of attendance and degree and date earned, if any.
5. The number of transcripts you are requesting.
6. Complete addresses where each transcript is to be sent.
7. If separate sealed envelope is required for transcript, indicate in request.
8. Indicate if you want transcript held until current semester grades
are posted and/or
until degree is posted on transcript.
9. $8.00 for EACH mailed transcript request. Checks made payable to
Emporia State University are preferred. Payment may be made in US dollars,
by a check/money order on a US bank, or credit card.
10. Your original signature.
Mail your request to: Emporia State University
Academic
Records - Box 4026
1200
Commercial St.
Emporia,
Kansas 66801
- FAX Orders. A signed request can be faxed to Academic Records Office at (620) 341-5517. It should contain the same information as a mailed request. As most faxed requests are sent because the student needs the transcript urgently, we request that you call us at (620) 341-5419 after faxing the request to be sure that the FAX was received in readable form and that there are no Holds against your transcript. Credit card payment is required for faxed orders.
IF YOU HAVE QUESTIONS that we have not answered, please call us at (620) 341-5419 or email us at brosenqu@emporia.edu
NOTE: A transcript picked up by OR sent directly to you is stamped "Issued to Student". Some institutions will not accept a transcript that is marked "Issued to Student".
Last Updated June 6, 2008