ENROLLMENT PROCEDURES 

The Office of the Registrar is in charge of the enrollment and registration procedures. Enrollment for the fall semester begins in March and continues through the tenth day of classes. Enrollment for the spring semester begins in October and continues through the tenth day of classes. Enrollment for the summer sessions begins in March and is continuous through all of the summer sessions. Special days are set aside beginning in April to allow new students to enroll for the fall semester classes.

To access a schedule of classes online click here.  Paper copies are availabe in the Registrar's Office.  Registration consists primarily of three steps:

1. Advisement-Student must meet with their advisor to develop their program of classes and obtain the advisor's signature on the advisement form.  Many advisors enroll students during this advisement session.
2. Enrollment- Students may enroll any time during the continuous enrollment period each semester/term.  Enrollment begins in March for Fall and Summer and in October for Spring.  Students not enrolling at the time of their advisement may take their completed and signed advisement form to the Registration Office to enroll. 
3. Fee Payment-Students must pay their fees or make speciial arrangements through the Business Office, prior to the first class meeting.  Billing statement are mailed to students who pre-enroll.

Changes in a student's class schedule can be made during the continuous enrollment period. Instructions for drop/add are made available in the class schedule.

Students with outstanding debts to the university, whether financial or material, may have their enrollment delayed until the matter is resolved. If the student owes less than $10.00 the enrollment will not be delayed, however a transcript of grades cannot be issued until all debts owed to the university are paid.

• Policy on Late Enrolling/Adding Classes
• Policy on Dropping Classes
• Withdrawals
• Withdrawal Policy

POLICY ON LATE ENROLLING/ADDING CLASSES

In order to ensure that students have opportunities to make alternative decisions about classes without decreasing the learning experience, the following enrollment policies are:

1. Students choosing to add classes that are scheduled to meet two or three times per week for a full semester may do so during the first five working days of the semester by obtaining their advisor's approval. In order to enroll/add during the sixth through the tenth working day of the semester, the instructor's signature is also required. No classes may be enrolled in or added after the tenth day of classes in the fall and spring semester.
2. Students choosing to add classes that are scheduled to meet weekly may do so before the third class meeting by obtaining the instructor's signature.
3. Classes that are scheduled as block classes may be added before the end of the second class meeting by obtaining the advisor's approval. To add block classes before the end of the third class period, the student must also obtain the instructor's signature.
4. Students may enroll for weekend intensive courses prior to the beginning of class through advance registration procedures, or on site. To add weekend intensive classes after the class has begun, the instructor's signature is required.
5. Summer school classes may be added before the second class meeting with advisor's approval. After the second class meeting, the advisor's and instructor's signatures are both required to enroll/add the class.
6. Classes whose meeting times and places are arranged by the instructor may be enrolled/added at anytime during the semester with the approval of the advisor, instructor, and division chairperson. No classes may be enrolled in or added after completion of the semester or summer session. Enrollment must be for the current or future semester.

These procedures apply to all courses taken from Emporia State University, whether they are offered on the main campus, in off-campus locations, or via mediated instruction. Procedures apply to both graduate and undergraduate classes.

Students who have exceptional circumstances may petition for a variance to these deadlines. Further information is available in the Registrar's office.

POLICY ON DROPPING CLASSES

The official DROP period shall consist of the first 10 class days of each semester. No record of classes that are dropped during the drop period shall appear on the transcript.

For classes taught in less that the regular semester, the official drop period shall be determined by the Registrar's office.

WITHDRAWALS

If a student wishes to withdraw from one or more, but not all courses, he/she should seek the counsel of his/her advisor and obtain the properly signed forms. The student must withdraw through the Office of the Registrar. If the student wishes to withdraw from all courses, he/she should contact the Office of the Registrar for information. When sickness or other emergencies make it impossible for the student to follow this procedure, he/she should see that the Vice President of Student Affairs is notified immediately. The Vice President may initiate withdrawal procedures when so notified. After the student has missed class for three successive weeks and cannot be contacted, the Vice President may withdraw the student.

WITHDRAWAL POLICY

If a student elects to withdraw from one or more classes after the official drop period and through the tenth week  of a regular semester, the grade of "W" will be recorded on the transcript regardless of the student's academic standing in that class. Students must have their advisor sign the withdrawal form.

After the tenth week of the regular semester the student may not withdraw from class nor may the instructor assign the grade of "W". In extreme cases, the student may appeal to the Office of the Vice President for Academic Affairs to receive a grade of "W" after the tenth week

Classes taught in less than the regular semester will follow a similar pattern. If a student elects to withdraw from one of these shorter classes after the official drop period and before 5/8 of the class periods have been completed, the grade of "W" will be recorded on the transcript. After 5/8 of the class periods have been completed, the student may not withdraw nor may the instructor assign the grade of "W." In extreme cases, the student may appeal to the Office of the Vice President of Academic Affairs to withdraw with the grade of "W" after 5/8 of the class periods have been completed. 

Last Updated May 1, 2007