Step 2: What to do before you go...
1) Apply:
Once you complete the application (i.e. specific university, ISEP, etc.), the coordinator will review the completed application, sign the necessary documents, make copies of the application for your file, and mail the materials. Application materials (i.e., recommendation letters and transcripts) should be sent directly to the Office of International Education - Lower Level, Memorial Union, Box 4041, 1200 Commercial St. Emporia, KS 66801-5087.Remember that programs have different application procedures. If you need assistance or clarification with an application, please contact the coordinator.
This page provides you with the forms you will need to include with your application before you go and after you return. Remember, your actual application form may be elsewhere, depending upon the program you choose, a partner university, etc.
3) Acceptance:
Request all necessary personal documents (i.e. passport and visa, see Personal Documents below).
A prior approval form showing coursework to be completed must be approved by the ISEP Coordinator, Dr. Phil Coleman-Hull, Director for Study Abroad & International Services.
A representative from the Office of International Education will work in consultation with the academic advisor in enrolling the students in the study abroad programs in the appropriate courses for each period covered by the study abroad. For financial aid purposes, students need to be enrolled in ESU coursework so that financial aid may be disbursed on a timely basis. Secondly, enrollment in ESU coursework is necessary for the continued deferment of prior student loans. The student will be enrolled in FL095 and an administrative course fee of $25 must be paid to the Office of International Education at Emporia State.
4) Prior to leaving for study abroad:
Outgoing students must have a final review with the office of student financial aid so that all pending matters can be finalized. Students should provide to the financial aid office, as well as other appropriate entities on campus, a home telephone number as well as an e-mail address so that communication will be made easier. Prior to leaving for the study abroad, students need to ensure that the cashier's office has received the necessary paperwork (i.e., payment agreement form, bank deposit slip) so that when financial aid becomes available, the aid can be disbursed and any excess financial aid may be deposited with the appropriate banking institution.
5) Flight and Travel Information:
Prior to departure, students will need to find travel arrangements if not already provided. This page will provide some sources for making such arrangements. Also included on this page is information about obtaining a visa and a passport, an International Student Exchange Card and travel insurance.
6) Enroll in FL100 Study Abroad Orientation Course (Link Coming Soon)
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ISEP and Direct Exchange Program Page
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Additional Information
Personal Documents
- Passport: Apply for a passport at your post office. If you have a passport, be sure it will remain valid until your return. You can also click on Travel Information in Step 2 for Passport information.
- Visa: Some countries require a visa, an endorsement stamped on your passport granting entry to the country. Your study abroad advisor will tell you if a visa is required, although it is your responsibility to obtain the visa from the U.S. consular office of the country you will visit. You can also click on Travel Information in Step 2 for Visa ordering and other information.
- Health Insurance: Health insurance is required for all students on ESU programs. Check with your health insurance provider to be sure you will have major medical coverage while overseas and be sure you know the procedure for filing a claim from overseas. If you do not have major medical health insurance that is valid overseas, ask at the OIE for brochures about policies designed for students studying abroad. A Health Insurance link is also provided in Step 2 that may be able to help you.
- International Student ID
a) ISE Card: Consult with OIE to apply for the International Student Exchange card. For more information, go to www.isecard.com or go there later in Step 2.
b) ISIC: Consult with OIE to apply for the International Student Identity Card. For more information, go to www.myisic.com.
For Study Abroad applications, Financial Aid forms and more information about International Education/Exchange opportunities at Emporia State University, contact our department:
Philip R. Coleman-Hull, Ph.D.
Director for Study Abroad & International Services
pcoleman@emporia.eduOffice of International Education
Location: Lower Level Memorial Union (Below Bookstore)
Phone: (620) 341-5921 Fax: (620) 341-5918
E-mail: oie1@emporia.edu
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Last Updated July 30, 2007