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Admission to ESU
Arrival Information
Applying for a U.S. Visa
Academic Scolarships
Arrival Orientation

Admission to ESU

Application deadlines are as follows: May 1 for Fall, October 1 for Spring, March 1 for Summer

Steps for submitting successful applications to pursue studies at ESU:

Specific Requirements for Graduate Students

Send admission materials directly to the OIE:

Office of International Education
Emporia State University

 1 Kellogg Circle, ESU Box 4041

Emporia, Kansas 66801-5415 
Telephone: (620) 341-5374
Fax: (620) 341-5918


Requirements for Undergraduate Admission:

Cumulative Grade Point Average (GPA):
2.0 or 2.5 GPA or better on a 4.0 scale for undergraduates. If your GPA is above 2.5 you may be unconditionally admitted; please note there are several components that affect your ability to be an unconditional admit. Emporia State University also accepts IGCSE or O Levels as meeting the entry criteria for admission. Cambridge International A Levels are recognized for matriculation purposes with 6 to 10 semester hours of university credit being awarded on a course by course basis for AS/A Levels. We will also award university credits for students meeting our requirements on IB and AP courses. Please contact the University for further information.

University Credit/Advanced Placement Opportunities:

On a course by course basis you may recieve university credit at ESU for all of the following:

English Proficiency (TOEFL score, etc.):

ESU offers both intermediate and advanced courses for students who need to improve English language skills.

The duration of time to complete the Intensive English Program is based on the English Proficiency Test score as well as the student's initiative and performance in class. Students may be allowed to enroll in one or more academic courses while enrolled in the Intensive English Program depending on their placement scores. See English Proficiency Requirements

ACT or SAT is not required for undergraduate international student applicants, except for athletes. However if you take these tests you may be eligible for academic scholarships.

Transfer Students from Universities Outside the U.S. 

If you are seeking to transfer credits from a post-secondary institution outside of the U.S. you will need to complete an ECE catalogue match. 

In addition to this please send us original or notarized copies of your secondary and post-secondary grades and/or scores. 



Graduate Admission


Cumulative Grade Point Average (GPA):
2.5 to 3.0 or better, depending on division and major, for graduates.

English proficiency (TOEFL score, etc.):

Emporia State University offers both intermediate and advanced courses for students who need to improve their communication skills. We do not offer a beginning level.

The duration of time to complete the Intensive English Program is based on the English Proficiency Test score as well as the student's initiative and performance in class. Students may be allowed to enroll in one or more academic courses while enrolled in the Intensive English Program depending on their placement scores. See English Proficiency Requirements page

Other Exams and Tests:
Graduate international student applicants will be informed by their department/division of any required achievement tests, i.e. GMAT for MBA, GRE for MLS, etc. Our ETS code is 6335.

Related Websites:

Graduate International Student Application
Graduate Studies Office


Transfer Students from another U.S. Institution

If you previously attended another institution in the U.S. and your F-1 or J-1 visa is still valid, you do not need to obtain a new visa to attend ESU, provided that you have already attended the school named on your visa when you initially entered the U.S., and you are using the I-20 issued to you by ESU when you reenter.

Please contact the Office of International Education (OIE) for a Transfer Eligibility Form.

Office of International Education

Emporia State University

1 Kellogg Circle, ESU Box 4041

Emporia, Kansas 66801-5415, U.S.A.

Telephone: (620) 341-5374
Fax: (620) 341-5918



Arrival Information

Airport Pick-up

Getting to Emporia from the Airport at Kansas City

We recommend students to book flights to Kansas City International Airport (MCI) and arrive on August 8 and 9. There will be ESU representatives to greet students and guide them to transportation. The cost of transportation is $35 dollars. Please come prepared to pay in cash.

You will need to complete the travel and housing information form sent to students in May or November depending on the semester of arrival.

Important: Let us know your travel arrangements as soon as possible so we can schedule transportation.

International Ambassador's Photos: Please click the link below to view our representatives who will meet you at the airport on August 8th and 9th: International Ambassador's photo 


Money Issues

Do not underestimate the amount of money needed. Do not carry large amounts of cash with you. Obtain a bankcard to withdraw cash from an automatic teller machine (ATM) or bring your money in the form of traveler's checks. You may also choose to have your money electronically wired to a local bank in the United States after your arrival. Therefore, you should bring enough money to cover your first month's expenses and your first semester's tuition, books, insurance, and the expenses of setting up your housing arrangements.

Sample costs:

Hamburger, coke and fries (fast food) $3.50-$5.00

A loaf of white/wheat bread $1.50-$3.00

A can of Coke $0.65-$1.00

32-load laundry detergent $4.99-$7.00

A can of soup $0.75-$1.50

Toothpaste $1.00-$2.25

1 gallon of milk $2.50-$3.50


International Student Policy Related to Installment Plans

Due to Immigration and Naturalization Services (INS) regulations, the following policies have been adopted immediately:

New international students attending ESU must pay tuition and fees in full the first semester of attendance. The installment plan is not an option. The student may go on a five-day deferment but cannot have an extended deferment. The student is not eligible to meet with the Deferment Committee.



First-Year residency requirement:

ESU requires all full-time, first-year students to live in the residence halls (freshmen and international students). Please complete the housing contract as soon as possible to reserve a room.

2014-2015 Housing Contract

Any student in their first year at ESU wishing to be exempt from the live in requirement policy must complete a First-Year Housing Waiver Request form.

To know if you qualify, please read the directions on the above form or contact the OIE for more information.


ESU Residential Life


308 South Morse Hall - Campus Box 4009
1200 Commercial Street, Emporia, KS 66801-5087
Tel. (620) 341-5264 Fax. (620) 341-6228


Off-Campus Housing

(You must first qualify for off-campus housing)

Off-campus housing information is available in the Office of Residential Life. Information about off-campus housing can also be obtained from local newspapers and from other students. The Emporia Gazette (local daily newspaper) has off-campus housing listings in the classified advertisement section.

Types of off-campus housing

Emporia Area Apartment List 1

Emporia Area Apartment List 2

Useful terms for renting an apartment:
  • One Bedroom Apartment - has a separate room for sleeping. Usually accommodates one to two people.
  • Shared Room - an apartment or house is shared with other students. There may be all male, all female, or male and female sharing the rental unit. A visit with individuals sharing the unit is important to be sure that each individual will understand and respect the other. Having roommates of a different culture is a good experience and one can learn a lot from the exchange and adjustments to living in a new environment.
  • Efficiency Apartment - refers to one large apartment with kitchen. There is no separate bedroom. Usually Accommodates one or two people.
  • Furnished - includes beds and sparse furniture with basic appliances.
  • Unfurnished - apartment does not come with basic appliances or with furniture. Water heater normally is included.
  • Partly-furnished - includes basic appliances (stove, refrigerator and water heater) but no furniture. Some places advertise by putting a sign in front of the apartment/room for rent (i.e. "For Rent" or "Room Available".) You must contact the landlord individually to make arrangements to see the apartment/room and decide whether or not the place is suitable to rent. A deposit is usually required if a commitment is to be made for the apartment/room.
  • All apartments must contain by law a smoke detector and a fire extinguisher.

Temporary Housing

Limited temporary Housing may be available in late July and early August for those who qualify. For more information contact the OIE via email. No temporary housing is available before the spring semester.

If you need to book a hotel for your first few nights in Emporia, some local hotels include:

Best Western
3021 W. US Hwy 50

Candlewood Suites
2602 Candlewood Dr.

Days Inn
3032 W. Hwy 50

Econo Lodge
2511 W. 18th Ave.

Fairfield Inn
2930 Eaglecrest Dr.

Holiday Inn Express
2921 W. 18th Ave.

Motel 6 Emporia
2630 W. 18th Ave.

Ramada Inn
2700 W. 18th Ave

The Best Value Inn
2913 W. Hwy 50


Health Care and Health Insurance

All International Students are required to have health insurance. You can either purchase the ESU approved and recommended UnitedHealthcare Insurance Plan or provide us with a copy of your own insurance information (non-ESU recommended health insurance must meet the minimum coverage). Minimum coverage requirements are sent to students and partner coordinators the semester before the student plans to begin studying at ESU. Students will not be able to enroll or pay tuition at ESU until showing proof of adequate health insurance.

Health Insurance may be purchased in the OIE or you may purchase it online at


All new international students are requested to provide documentation of immunization against measles, mumps and rubella (MMR) and Tetanus Booster. Students are required to take the tuberculosis (TB) blood test for a fee of $68 if they come from high risk countries. International Students coming from countries mentioned below are not required to take tuberculosis blood test (TB) unless they have traveled to a high risk infection country for a period of two months or more. We recommend that any MMR immunization be given at least two months prior to attending ESU.

Albania Costa Rica Iceland Samoa
American Samoa Cyprus Ireland Slovakia
Andorra Czech Republic Italy Slovenia
Antigua & Barbuda Denmark Jamaica Spain
Australia Dominica Luxembourg Sweden
Austria Fuji Malta Switzerland
Bahamas Finland Nauru Turks & Caicos Islands
Barbados France Netherlands Great Britain & North Ireland
Belgium Germany New Zealand United States Virgin Islands
British Virgin Islands Greece Norway United States of America
Canada Grenada Saint Kitts & Nevis Wallis & Futuna Islands
Chile Hungary Saint Lucia  

**Students from countries other than those listed above are required to have a TB test

A Meningitis (meningococcal) vaccination is now recommended by American College Health Association for first time college students, or persons without spleens. A meningococcal vaccination is required for students living in the residence halls (on campus housing). If you have not received the vaccination in your home country, we will provide a time for you to get this vaccination during International Student Orientation for a fee of $110.

A Health Requirements form for international students is found in the link below.  You may have your health care provider fill this form out in English or bring your immunization records for verification.

For more information about International Student Health Care visit


ESU Student Health Center

On-campus health care for students is available at the ESU Student Health Center located in Morse Hall. Basic services at the ESU Student Health Center for students are prepaid through student health fees at time of enrollment. There may be a charge for other services, but the charges are usually lower than those with other health care providers.

Health Center hours

Fall/Spring Semesters: 8:00 am-5:00 pm M-F

Summer: 8:00 am-4:00 pm Monday-Thursday

Weekends and holidays: Closed


What to Pack


Kansas is located at the center of the U.S. and has four distinct seasons. If you arrive for Fall semester, you will arrive in August (summer season), and the temperatures usually range from 32° to 40°C. The temperature in the winter is typically between -5° and 0° C. Kansas experiences four distinct seasons. You should plan your wardrobe for changing seasons, but you may also purchase clothing upon arrival.

Electrical Devices/Appliances

The electrical current used for small appliances in the U.S. is 100-115 volts, 60 cycles. If you plan to bring appliances, consider bringing appropriate adapters/transformers.


Temporary Address

If you need to send some of your belongings in advance, you may address them to the OIE. We will hold mail until you arrive to pick it up. Please address as follows:

Your Name
Emporia State University
Office of International Education
1 Kellogg Circle, ESU Box 4041 
Emporia, KS 66801-5415



Port of Entry

When you enter the U.S., you will need to present your passport, visa, and I-20 (if F-1) or DS-2019 (if J-1). You may be asked to go to another line where you will have your documents examined and be asked some questions. You might also be finger printed and photographed. This is called "secondary inspection" and it is required for most students when they enter the U.S. for the first time. Therefore, please allow at least 2-3 hours for your connecting flight(s).


Report Date

Entry to the U.S. is limited to thirty (30) days before the report date (listed on the I-20 and/or the DS-2019). You must report to the OIE within fifteen (15) days of your report date. Late arrivals are not accepted except under extreme circumstances.

Students should arrive in Emporia on August 8 & 9, 2014. Students living in the dorms will be given a schedule upon move-in. Students living off-campus should report to the OIE on August 11th  to obtain the detailed International Student Orientation schedule. An abbreviated schedule is located here, Orientation Schedule.

Participation in International Student Orientation is mandatory. International Student Orientation is a program to assist students with the pre-enrollment and enrollment requirements at ESU. In addition, the orientation will give you valuable information about being an ESU student as well as provide opportunities to meet other students while participating in fun activities!

OIE must report students who do not check-in to the U.S. Citizenship and Immigration Services (USCIS).

Upon completing the mandatory check-in process, students will be allowed to enroll in ESU courses. If a student completes the mandatory check-in process, but does not enroll, the OIE is required to report the student to USCIS.

International students must observe the arrival date to ensure proper time for orientation, registration and add/drop periods. The OIE will not process students enrollments after the first day of class (August 18). Exceptions will only be considered on a case-by-case basis.

Students who will not be able to arrive to Emporia State University at the designated time for international students arrival will be considered for next semester's enrollment. To that effect, the admitted student must return the I-20 and request a new one for next semester admission.



 Applying for U.S. Visa

Presentation on how to obtain U.S. Visa

Open publication - Free publishing - More esu

Visa Interview

Things to do before your visa interview


Things to do during your visa interview:

What to expect during the interview:


Things to do after your visa interview:

Visa Classification

The following are the visa types most commonly encountered when meeting students or prospective students. The different types of visas provide varying opportunities and restrictions.

F-1 (Student Visa). The immigration regulations governing students on this type of visa require that the student be enrolled as a full-time student seeking a specific degree or certificate. These students are not eligible for employment during the first 9 months in the United States . After the first 9 months, permission for employment off-campus can only be requested by OIE on behalf of the student. Permission is based on economic need. Employment on-campus must be approved by the OIE administrator. The form used to obtain an F-1 visa is Form I-20. Authorization to issue I-20 forms comes from the U.S. Bureau of Citizenship and Immigration Services (USCIS).

F-2 (Spouse or child of F-1 student). An F-2's spouse can take courses part time but are not allowed to work. To be a full-time student, the F-2 must change to F-1 status. Children may attend elementary/high school but must change to F-1 status before attending a university or college.

J-1 (Exchange Visa). This visa type encompasses scholars, research assistants, professors, trainees and people with special skills as well as degree seeking students. These students are all sponsored either by the U.S. or foreign governmental agencies or institutions. Any change in the student's status at the University such as a change in major, leave from school, or extension of expected length of degree program must be approved by the sponsor. Students on J-1 visas have flexibility in planning their schedules and work as long as their education is completed according to the agreement with the sponsor. The form used to obtain a J-1 visa is an DS-2019. Authorization to issue DS-2019 comes from the U.S. Department of State.

J-2 (Spouse or child of J-1). J-2's can enroll in courses (either part-time or full-time) and are allowed to work.


Visa vs. Status

A "U.S. visa" is an entry document issued to a foreign national by the U.S. Department of State at a diplomatic visa-issuing post abroad (embassy or consulate office). This document, which is placed in the person's passport, gives the individual consideration for admittance to the U.S. However, possession of a valid visa does not guarantee permission to enter the country. The determination of admissibility is left to the discretion of the examining immigration officer at the port of entry.

When someone is legally admitted to the country, they acquire a "status". This term refers to the condition of legal presence within the country, and the Immigration and Naturalization Service regulates it. Just like visas, there are many categories of status, which are defined by non-immigrant classification designations. Generally speaking, the type, or classification, of visa used for entry into the country will determine the person's status. Form I-94, created at the time of entry, will indicate the designated status as well as the expiration date of that status. Form I-94 contains an admission number that can be found by simply going to the following website

A student under F-1 or J-1 status may legally remain in the country for "duration of status", which will be indicated as "D/S" on their I-94. This means that as long as the person is doing what the regulations specify they need to do to maintain their F-1 or J-1 status, then they have status until they are done with their specified academic program, plus an additional allowable period (60-days for F-1; 30 days for J-1) to prepare for departure from the country. Other status types, such as B-2 (tourist), will have a specific expiration date for their status, and they must depart the country by the specified date or face possible legal consequences, including potential deportation and/or being barred from future admittance to the U.S.

It is sometimes possible to change from one status to another while inside the U.S. by making application to the Immigration and Naturalization Service. A change of status from within the country, however, does not change the visa. Therefore, traveling out of the country after changing status necessitates acquiring a new visa of the class corresponding to the new status to use for reentry, if retaining that status designation upon return to the U.S. is desired. Similarly, it may also be possible to obtain a different status by simply reentering the country using a visa type corresponding to the category of intended status.


Academic Scholarship for International Students

A limited number of international scholarships are available for both undergraduates and graduates. Special criteria will be used in screening and selecting the recipients of all ESU International Scholarships. Be sure to find out all the specific eligibility criteria before applying for these scholarships.

International Student Scholarships

General Emporia State University Scholarships

ESU Talent Award Scholarships

Discipline and School Scholarships

Athletic Scholarships

ESU is a member of Division II of the National Collegiate Athletic Association (NCAA) and of the Mid-America Intercollegiate Athletic Association (MIAA). All scholarship policies are governed by the regulations and policies of the NCAA and of the MIAA.

The NCAA's Guide to the College Bound Student Athlete may be useful to individuals interested in participating in ESU athletics.

For scholarship information, contact the coach that specializes in your sport:

Scholarship Databases


Arrival International Student Orientation


ESU's New International Student Orientation is program designed to help international students make a successful transition to the U.S. and ESU. International Ambassadors, current ESU Students, are looking forward to talking with you about the exciting experiences you will encounter as a new student at ESU.

What you will do and learn during International Student Orientation:


 Fall 2014 New International Student Orientation Schedule

New international student orientation program will be posted in a later date.

Remember, the International Student Orientation is mandatory.

The cost of International Student Orientation is $200. This cost is to cover administrative, programming, and meal costs for the orientation program. This fee is applied directly to your student account and it is non-negotiable.


~Frequently Asked Questions~

What happens when I get to the airport? 

There will be someone from Emporia State University to greet you at the airport if you arrive on August 9 or 10.  They will be waiting to assist you with your baggage and guide you to the shuttle.  If you arrive outside of those dates, there will not be anyone at the airport to greet you and you will need to arrange your own transportation to Emporia. We recommend the following transportation company:

Agenda Kansas City, Inc. 
5290 Foxridge Dr.                                                                  
Mission, KS 66202                                         
Phone: 1-888-243-6325
Fax:  1-913-268-4477


What happens when I get to Emporia? 

On-Campus:    Students living on campus will be assisted by International Ambassadors with their baggage and checking into residence hall dorms.

Off-Campus:   Students living off campus are responsible for finding their own transportation to where they are living. If you are living off-campus you will need to come into the dorms to check in and International Ambassadors will be available to help call a taxi.


Is temporary housing available?

Temporary housing on campus are NOT promised to be available for the Fall 2014 semester. Students who arrive prior to the August 8th will need to book a hotel to stay in until they find an apartment or until the dormitories open.


When will I be able to go buy supplies/go shopping?

During International Student Orientation there will be a trip to the local Wal-Mart.  There you will be able to buy most things you need.  We will only be there for 1-2 hours so make sure to have a list of what you need to buy.  If you are using an international credit card to make your purchases, make sure to bring your passport with you to Wal-Mart. Also, check with your credit card provider to make sure your credit card can be used in the U.S. Bedding  sets which include (pillow, pillow case, bed sheet, comforter towel, wash cloth) will be available upon arrival at ESU for those who want it.

Helpful Hint ~ When packing, save space by leaving large items like blankets, laundry soap, dishes, hair products, etc at home.  These items are easier to purchase after arrival rather than to bring them with you.


When will my roommate arrive?

Classes do not start until Wednesday, August 18th, so some students may not return until then. 


When will I be able to have internet and phone access?

Internet access will be available upon arrival, you can get internet access through a temporary guest password until meeting with IT department.  Residence hall staff will be able to assist you in setting up your phone and internet.  Phones are available at the reception desk for a $10 deposit.   


What costs should I be aware of?

Below is a table of estimated costs of attendance and additional fees for the 2012-2013, which will vary for the 2014-2015 school year. These are estimated costs. Each academic year the prices are subject to change.


Fall & Spring 2012-2013

Undergrad Resident (Partner School Students)

Undergrad Non Resident

(Non-Partner School Students)

Tuition and Fees



Books & Supplies









Room & Board



Int’l Student Orientation Fee




Additional Costs for students living in the dormitories:

Meningitis vaccination: $110

Additional Costs for students without United Healthcare Insurance:

Tuberculosis Test (for students from countries that are high risk for Tuberculosis): $68


Health Insurance

Kansas Board of Regents policy states “Each state university shall require any international student holding a F-1 visa and any exchange visitor holding a J-1 visa to show proof of health insurance coverage for each semester or term for which the student is enrolled, whether or not the student is participating in the Board’s voluntary student health insurance program. Such proof of insurance shall be required prior to the student beginning classes.”

All international students must meet the requirements of the KBOR Student Health Insurance Plan. If you elect not to use the KBOR plan you must waive out of this coverage. You must complete and return this waiver form along with proof of adequate health insurance coverage from another health plan that meets KBOR’s requirements. New waiver requests must be submitted EVERY semester for which the student is enrolled. Even though you are required to be covered the first day of class, we recommend that your coverage begins immediately upon you arrival in the U.S.  If you purchase the KBOR approved policy from United Healthcare you will be covered from August 1, 2013 through December 31, 2013. This policy will cover the tuberculosis (TB) blood test and Meningitis (meningococcal) vaccination for new international students.

You may purchase the KBOR approved policy online in advance at You may also find the complete United Healthcare brochure on this page.

Students will not be able to enroll or pay tuition at ESU until showing proof of active and adequate health insurance.

Health insurance coverage requirements

Your insurance plan must meet the following required benefits and coverage.

Please make sure that your insurance benefit statement is printed in English and U.S dollars, meets the requirements and is ready to present to office personnel during the first day of the International Student Orientation. Failure to comply with this requirement will result in delays in your enrollment process. 


What payment methods are accepted?

The University accepts:


Checks: from American banks only

Traveler’s Checks: from an American bank with amounts in U.S. dollars.

Credit Cards (Online Only): Visa, MasterCard, Discover, American Express credit cards are accepted at ESU.

Please ensure that your credit card has been activated prior to leaving for the United States. Additionally, some credit cards have daily limits. Please ensure that your daily limit is large enough to cover your tuition, fees, and/or housing.

Wire Transfer: The University will allow you to send tuition/fees and living expenses by wire transfer. Please contact the Office of International Education via e-mail ( for specific instructions on how to make wire transfers. 

International students can make a payment from their home country or the U.S., often in their own currency, by going to


Where do I go to pay for tuition?

Account payments may be made at Cashiering Services located on the first floor of Plumb Hall. You will not be able to pay until you have enrolled AFTER your advising appointments during the orientation week.


When does my tuition have to be paid?

Your student account balance, including tuition, fees, and housing, can be paid as soon as you have met your academic advisor and enrolled in classes. Student accounts that have not been paid in full by 5pm on the first day of class may incur a late fee.


When does the International Student Orientation fee need to be paid?

Orientation fees are mandatory and will be automatically added to your student account and paid with tuition. 


“EducationUSA centers are the U.S. State Department‘s network of

 hundreds of advising centers in 170 countries designed to assist

 local students find the appropriate college or university in the United



The Office of International Education is located in the Memorial Union, Lower Level.