Bylaws of the Liberal Arts and Sciences Assembly

I. Name. The name of the organization shall be "The Liberal Arts and Sciences Assembly."

II. Membership. The members of the Liberal Arts and Sciences Assembly shall be all full time tenure-line faculty members and all full-time, permanent instructors of Emporia State University's College of Liberal Arts and Sciences.

III. Purposes. The purposes of the Liberal Arts and Sciences Assembly shall be:

A. To serve as a policy-making body for matters which concern the College of Liberal Arts and Sciences, subject only to those provisions set forth in Section VI, Part C of these Bylaws.
B. To provide an opportunity for direct communication between the Dean of the College and the assembled College faculty.
C. To provide an open forum for the purpose of discussion and debate of matters relevant to the College of Liberal Arts and Sciences.

IV. Officers. The officers of the Liberal Arts and Sciences Assembly shall be:
A. A Moderator, who shall preside at the meetings of the Assembly and of the Advisory Committee, who shall perform such other duties as are given him by the Assembly.
B. A Secretary, who shall be responsible for the records of the deliberations of the Assembly, who shall preside at the Assembly or Advisory Committee meetings in the absence of the moderator, and who shall be responsible for establishing the number of members needed for a quorum as defined in section XII. Such records of the deliberations of the Assembly shall be on file in the office of the Dean.

V. Advisory Committee. There shall be an Advisory Committee, consisting of the Moderator, the Secretary, the Immediate Past Moderator, and three members-at-large, with the Dean an ex officio non-voting member. The Advisory Committee shall meet regularly to examine and deliberate upon matters of the College concern. However, no action of the Advisory Committee is to be construed as the voice of the Assembly. The Advisory Committee shall set the agenda for Assembly meetings.

VI. The Role of the Dean.
A. The Dean of the College of Liberal Arts and Sciences shall serve ex officio as a non-voting member of the Assembly and of the Advisory Committee.
B. The dean shall seek the advice and counsel of the Assembly on matters of policy.
C. In matters of policy, the Dean may fail to endorse the deliberations of the Assembly, but, in cases where he does so, he must so inform the faculty and forward those decisions along with his own to the appropriate administrative office. The Assembly shall have the prerogative of taking its recommendations directly to the Vice President for Academic Affairs.

VII. Election to the Advisory Committee.  The Moderator, the Secretary, and the three members-at-large on the Advisory Committee shall be elected by the membership of the Assembly at the final meeting of the year. A Nominating Committee of three faculty members shall be appointed by the Moderator with the advice and consent of the Advisory Committee. Members of the current Advisory Committee who serve on the nominating committee are, like other members of the nominating committee, ineligible to be on the slate of nominees. The Nominating Committee shall present a slate of nominees for the offices indicated at least one week prior to the election. The Nominating Committee, in preparing the slate, shall gather nominations, shall consider the advisability of some degree of continuity in the membership of the Advisory Committee, and shall consider representations of disciplinary interest, academic rank, and other diversity in the faculty. No member of the Nominating Committee is eligible to be on the slate of nominees. No more than two faculty members from a department, and no faculty member carrying substantial administrative responsibilities shall be eligible for election. Any member of the Assembly can be nominated from the floor of the Assembly.

VIII. Elections for Vacated Positions on the Advisory Committee.  In the case that an elected member of the Advisory Committee, with the exception of Immediate Past Moderator, cannot serve his or her term for any part of the year due to leave of absence, sabbatical, leaving the university, or other circumstances, the following election procedures will be invoked. It will be the responsibility of the Advisory Committee to ensure that the College is informed of the need for elections, to serve as the Nominating Committee for this special election, and to prepare a slate of nominees to be announced at least one week prior to the Assembly meeting. The Advisory Committee, in preparing the slate, shall gather departmental nominations, and shall consider representations of disciplinary interest, academic rank, and other diversity in the faculty. No more than two faculty members from a department, and no faculty member carrying substantial administrative responsibilities shall be eligible for election. Members of the Advisory Committee are eligible to be placed on the slate of nominees.  In the event that a member of the current Advisory Committee is on the slate of nominees for a vacated position, the Advisory Committee will prepare a second slate of nominees to be used in case the member of the Advisory Committee is elected to the vacated position, which would result in another vacated position. A second election would be held at that same meeting to fill the newly vacated position.  Nominations may be made from the floor of the Assembly.  If the Immediate Past Moderator cannot serve, the Past-past Moderator will be asked to serve.  If that person cannot serve, then the position will remain vacant and a new election for the vacated position to the Provost Advisory Committee will be held (see section IX).

 

IX. Elections to the Provost’s Advisory Committee.  The College of Liberal Arts and Sciences is represented on the Provost’s Advisory Committee by three faculty members, one from each of the following areas: communication/theatre and the arts, humanities and social sciences, and natural sciences and nursing. The Immediate Past Moderator of the Advisory Committee will represent his or her area of LA&S on the Provost’s Advisory Committee. In addition, two more representatives will be elected from members of the Assembly at the final meeting of the year: one from each of the two areas (communication/theatre and the arts, the humanities and social sciences, and natural sciences and nursing) not represented by the Immediate Past Moderator.  Terms of office run from August through May. It will be the responsibility of the Advisory Committee to serve as the Nominating Committee for this election, and to prepare a slate of nominees to be announced at least one week prior to the final meeting of the year.  The Advisory Committee will prepare a slate of nominees that attempts to represent equally the two of the three sections of LA&S (communication/theatre and the arts, the humanities and social sciences, and natural sciences and nursing) not represented by the Immediate Past Moderator.  No member of the Advisory Committee is eligible to be on the slate of nominees. No faculty member carrying substantial administrative responsibilities shall be eligible for election. Nominations may be made from the floor of the Assembly.
In the case that an elected representative to the Provost’s Advisory Committee cannot serve his or her term for any part of the year due to leave of absence, sabbatical, leaving the university, or other circumstances, the following election procedures will be invoked. It will be the responsibility of the Advisory Committee to ensure that the College is informed of the need for the election, to serve as the Nominating Committee for this special election, and to prepare a slate of nominees to be announced at least one week prior to the Assembly meeting. The Advisory Committee will prepare a slate of nominees from the section of LA&S (communication/theatre and the arts, the humanities and social sciences, and natural sciences and nursing) that was left without representation by the vacated position. No member of the Advisory Committee is eligible to be on the slate of nominees. No faculty member carrying substantial administrative responsibilities shall be eligible for election. Nominations may be made from the floor of the Assembly.

 

X. Other Elections.   There are occasions when the Assembly may wish to or be requested to provide representatives for various committees on a continuing or one time basis, such as the General Education Council, a strategic planning committee, or a search committee. It will be the responsibility of the Advisory Committee to ensure that the College is informed of the need for such an election, to serve as the Nominating Committee for this election, and to prepare a slate of nominees to be announced at least one week prior to the Assembly meeting. No faculty member carrying substantial administrative responsibilities shall be eligible for election. Nominations may be made from the floor of the Assembly.

XI. Meetings.  The Liberal Arts and Sciences Assembly shall meet during the academic year on call of the Moderator or at the request of the Dean. The meeting must be announced at least three days in advance, but preferably a week in advance.  The time and place must be set at a time that is as convenient as possible for members of the Assembly

XII. Quorum.  For a vote to change policy or to express an opinion by the Assembly, a quorum for shall be one-fourth the membership, determined by an official list of members certified by the Dean's Office at the beginning of each semester. Members on leave during any semester shall be removed from the membership before computing the one-fourth quorum count.  Elections to be conducted at a duly announced meeting of the Assembly may proceed without a quorum.

XIII. Parliamentary Authority.  In matters not covered by these Bylaws, the rules of procedure, prescribed in the current edition of Robert's Rules of Order, shall prevail.

XIV. Amendments.  These Bylaws may be amended by a two-thirds vote of the members present at a regular meeting, ten days written notice having been given.

PRESENT BYLAWS OF THE LIBERAL ARTS AND SCIENCES ASSEMBLY [approved by the Assembly on September 11, 1974; modified October 30, 1974; April 2, 1975; April 18, 1989; and April 17, 2009].