An IT Guide for New Employees
Make Sure Your Paperwork Is Complete!
To obtain access to our technology services, all of your employee paperwork must be submitted and entered into our Emporia State University system(s). Oftentimes it can take 24-48 hours from the time your paperwork is submitted for all of your ESU accounts to be accessible.
Your ESU Account Information
Setup your ESU Account to set your password for logging into your ESU email account, the BuzzIn portal, Blackboard, your ESU assigned computer, and other ESU online services.
Your ESU Email Account
All new employees are given an ESU email account to conduct ESU-related business. You ESU email account is your ESU username, followed by @emporia.edu (ex - firstname.lastname@example.org). You can access your ESU employee email account the following ways:
- Web Access - Log into BuzzIn (http://buzzin.emporia.edu)
- Web Access - Go directly to http://outlook.emporia.edu
- Outlook Client - Installed on all ESU computers
A few additional things to know about your ESU email account:
Your email account is only active as long as you are an employee for Emporia State University
If you are an employee and a student at Emporia State, you will have two email accounts – one for each role.
Note: business conducted via email should be sent to your employee email account, NOT to your student account.
Your ESU Computer (& Peripherals)
It is the responsibility of each department to provide and prepare the necessary technology for the new employees however each department works with TCS to retrieve quotes for those technology purchases or, configure the new equipment, or activate items such as phone lines, network ports, etc. Please click the link below for more information about office computers, software, printers, and peripherals.
ESU Network, Wireless, & Telephone
It is the responsibility of each department to provide and prepare the necessary technology for the new employees however each department works with IT to retrieve quotes for those technology purchases or, configure the new equipment, or activate items such as phone lines, network ports, etc. Please click the link below for more information about network, wireless, and telephone access.
Access to Network Drives (W, X, Y)
As an ESU employee, you are allocated space on an ESU network drive that only you have access to. This is referred to as your HOME DIRECTORY (also known as your “Y: Drive” because the drive letter associated with it is “Y”). You will also likely have access to various shared network folders. These folders will be located on both the W: (Apollo\Shared) and X: (Apollo\Specialized) drives. To gain access to folders on the W: and X: drive, you need to check with your Data Access Coordinator (DAC). If you are unsure who that is, please check with your administrative assistant or with the IT Help Desk.
Note: When logging into your office computer, you will automatically have access to your W:, X:, and Y: drives
Note: Though your W: and X: drives will appear, you will not have access to any folders until your DAC has granted you that access.
Note: As an employee, you can gain access to your W:, X:, and Y: drives from off-campus using a service known as “LaunchPoint”. More information regarding this service can be found on the IT Help Desk website (http://helpdesk.emporia.edu).
Access to Other Systems
Depending on an employee’s role with the university, they may be required to have additional access to various ESU systems or services. Below are some of the more common systems. Please note that the systems listed below are the commonly used systems and NOT a complete list. Depending on the system, special access may be granted by your department or by the IT department. Please contact the IT Help Desk for more information.
Many areas provide functional training specific to their day-to-day activities. Please check with your administrative assistant regarding day-to-day training. The IT Help Desk also provides one-on-one assistance with technology related questions and our Learning Technologies team provides learning opportunities for a variety of different academically focused systems and services. For one-on-one technology traning, please contact the IT Help Desk. For more information about our Learning Technologies' team learning opporunities, please check out those services under IT FOR YOU or ALL IT SERVICES.
Help is Available!
If you need assistance with any of your technology, help is available to you. Contact our IT Help Desk and we'll get you taken care of!