Degree Plans - By the end of the first semester, you should meet with the graduate student to set up a degree plan that contains the required and elective courses to fulfill the degree requirements. The plan is signed by the graduate advisor and the department chair and then sent to the Graduate School for approval by the Graduate Dean. Any change to a degree plan that has been submitted is taken care by the graduate advisor by indicating valid substitutions to that original plan.
Degree Candidacy - Most departments require students to apply for degree candidacy once the following requirements have been met:
Once those requirements have been completed, the Graduate Advisor must notify the Graduate school via email of the student’s degree candidacy. After receiving this notification, an email notifying the student of his/her admission to degree candidacy will be sent by the Graduate School.
Comprehensive/Final exams – The majority of programs require a final examination that must be successfully completed. These results must be submitted by the department to the Graduate School for inclusion in the student’s record before his/her degree will be conferred. If your department requires a final exam, a final exam card must be sent to the Graduate School indicating this requirement has been successfully completed.
Intent to Graduate - The semester prior to the semester in which the student anticipates completing his/her degree requirements, the student is required to complete an Intent to Graduate. Nothing will begin in the degree conferral process until the student has completed the Intent to Graduate and submitted it to the Graduate School. Once this form is received and processed by the Graduate School, the student will be notified at his/her official ESU email address that it has been received and processed. Deadlines for receipt of the Intent to Graduate are as follows:
Spring graduates – November 1 of the preceding Fall semester.
Summer graduates-March 1 of the preceding Spring semester.
Fall graduates – July 1 of the preceding Summer semester.
The Intent to Graduate Form may be found at and submitted from the following website: http://www.emporia.edu/grad/graduating-students/intent-to-graduate.html
Failure to file the Intent to Graduate will delay the awarding of the student’s degree.
Graduate Degree and Enrollment: Graduate students using the resources of the university (e.g., instructors, libraries, laboratories, computers) are expected to be enrolled in courses for credit and must be enrolled in at least one semester credit hour during the term in which the degree is granted or the requirements are met. Any exceptions to this policy must be requested by the department chair and approved by the Dean of Graduate School and Distance Education.
Degree Analysis - Once your Intent to Graduate Form has been filed and an analysis done on the student’s degree requirements, the student will receive at his/her official ESU email address a courtesy copy of that analysis that is sent to departmental advisor. The analysis is normally performed immediately prior to the student’s last semester of enrollment.