STARTING A NEW ORGANIZATION

We are excited that you are interested in starting a new Recognized Student Organization! To start a new organization on campus, follow the process outlined below. If you would like assistance with starting your organization, meet with an Involvement Consultant.

Identify an organization President, Vice President, Treasurer, and Advisor

These are the three officer and one advisor positions required to start an organization. The President, Vice President, and Treasurer must be currently enrolled Emporia State students. The Advisor must be an Emporia State faculty or staff member. You will need the names and Emporia State email addresses for each of these individuals (the @g.emporia.edu address for officers and the @emporia.edu address for the Advisor).

Write an organization constitution

You can download a sample constitution here. Using this sample as a structure, edit the sections to meet the organizational and operational needs of your group. You must keep the membership section (Article I, Section 3.) in your constitution exactly as written in the sample. This section cannot be edited or modified.

Submit your constitution to Anna Dragoo in Center for Student Involvement for review. Prior to your recognition documents being submitted to Associated Student Government (ASG), the ASG advisor will review your constitution to ensure it meets minimum requirements. You will save yourself time later in the recognition process by having Anna review your constitution first to catch any errors.

Complete a Petition for Recognition

You can download the petition here. You must have the petition signed by 21 current Emporia State students and your faculty/staff Advisor. The students who sign the petition do not have to join the organization; they must simply support the formation of the organization.

Submit your completed Petition for Recognition to Anna Dragoo in the Center for Student Involvement.

Log in to #HornetLife and complete the Register form

Log in to #HornetLife by clicking the Log In button on the top right side of the page and entering your Buzz In username and password. Once you are logged in to #HornetLife, click the Organizations link in the black horizontal menu bar. Click on the Register button along the left vertical menu. Complete each of the seven registration steps. Have your officer and Advisor names and email addresses, and an electronic copy of your constitution, availalbe when you complete the form; you will be required to upload your constitution as part of the registration process. Once you have completed the seven steps, submit your registration for approval.

When you submit your registration, #HornetLife will send your officers and advisor an email invitation to accept membership to your organization's #HornetLife page. Your officers and advisor must follow the link in the email, log in to #HornetLife, and accept the membership request that will pop up on their screens after logging in. Until they do this, they will not actually be members of your organization's #HornetLife page and will not be able to receive important information from the Center for Student Involvement or ASG. Be sure to tell your officers and advisor to watch for the email from #HornetLife and to follow the instructions included in the email.

Meet with the ASG Senate Operations Committee

Once your registration form has been submitted in #HornetLife and your petition has been turned in the Center for Student Involvement, your materials will be submitted to ASG. The ASG Senate Operations Committee Chair will contact you to schedule a meeting with the Senate Operations Committee. After you meet with the committee, they will submit a bill to the ASG Senate to recognize your organization. The bill will be presented at the next available Senate meeting for what is called the first reading.

Attend the ASG Senate Meeting

At the next senate meeting two weeks following the first reading of your recognition bill, you or a representative from your organization must attend the meeting for the second reading. At this meeting, you will have the opportunity to address the Senate to share your purpose for creating the desired student organization and to answer any questions posed by Senate members. A vote to recognize your organization will take place during this meeting. An ASG representative will contact you ahead of time regarding the date and time of the Senate meeting you will need to attend.

Meet with an Involvement Consultant

If your organized is granted recognition, your registration in #HornetLife will be approved, and you will immediately be afforded all of the rights and responsibilities of a Recognized Student Organization. Your final step will be to schedule an appointment with an Involvement Consultant. He or she will help you set up your #HornetLife page and show you how to use important features of the site including how to post events to the campus events calendar, and how add members and manage your membership roster.