Faculty Senate Committee Report

FSCR 00012
REVIEW OF CAMPUS COMMITTEES/BOARDS/COUNCILS/TASK FORCES

Date of 1st Reading:	__17 April 2001____

Date of Acceptance:	__17 April 2001___

Senate Sponsor:	Committee on Campus Governance Cynthia Akers, Chair

FSCR 00012
Review of Campus Committees/Boards/Councils/Task Forces

To: President Kay Schallenkamp

Date: April 16, 2001

Background
In accordance with the "Sunset Bill," FSB85007, reviews of all appropriate University-wide committees are to be done every four years. Committees are automatically abolished after four years if not reviewed and recommended for continuance by the COCG. (Review form attached.)

On February 27, 2001, three committees were reviewed during public hearings. Although the schedule of meetings was publicized electronically via Campus Communications and read into the Faculty Senate minutes of February 20, 2001, no outside constituents attended these hearings.

The following committees were reviewed on February 27:

Campus Computer Advisory Committee
Satisfactory Academic Progress Committee
Performing Arts Board (scheduled for review in spring 2000, but no one attended the hearing or responded to requests for information last spring)

We were unable to determine if the Ad Hoc committees of Parking Violations Review and Committee on Academic Excellence are still in existence. These were last reviewed in 1997 and COCG needs to follow up.

General Suggestions for Improvement
Student participation on some University committees continues to be a problem. As noted in the COCG Report from April 25, 2000, students are currently selected by ASG in the spring and told to attend meetings in the fall. COCG still does not know if any reminders are sent to students by ASG in the fall. Apparently, some students do not attend the committee meetings to which they are assigned.

It was suggested last year and should be re-emphasized that committees could recruit their own students who they know have an interest in that particular committee. In addition, student course schedules and work schedules should be considered when committees at the beginning of the fall semester are setting times for meetings.

A second, ongoing concern is the need for COCG and the President's Office in particular to know the chairs of University committees early in the fall semester, as soon as committee membership is established. There is still a problem with the failure to distribute minutes of committee meetings, but without names of chairs, COCG does not know who to contact. We would advise more effective and timely communication among committee chairs, the COCG chair, and the President's Office.

Specific Committee Reviews

1. CAMPUS COMPUTER ADVISORY COMMITTEE

Dr. Michael Butler, CAC Chair, and Dr. John Ziegler, CAC Executive Secretary, attended the hearing.

The purpose of the CAC is to "Examine university-wide computing issues and serve as a conduit of computing information among campus units, CATS, and administration; assist in development of the technology plan [and] assist with the computing policy decisions. Representatives from the academic, student, and administrative areas attend meetings."

Current membership includes:




	Faculty:	The Teachers College:	Armand Seguin   (Box 37)

						Michael Butler (Box 13)		

			School of Business:	James Wenger (Box 57)

			Liberal Arts & Sciences:Ellen Hansen (Box 32)

						Chuck Pheatt (Box 27)

			SLIM:			Yvonne Ballester (Box 25)

			Library:		Terri Summey (Box 51)		

			Student Affairs:	Marilyn Buchele   (Box 07)

			Administration:		Betty Richardson (Box 02)

						Tim Downs (Box 3)

						Diana Kuhlmann (Box 28)

			Academic Affairs:	Jim Hirsh   (Box 45)

						Ed McGlone (Box 74)

						John Ziegler (Box 61)

			Auxiliary Services:	Greg Larson (Box 66)

	

	Classified:	ESU Foundation:		Adam Shaw   (Box 02)

	Student:				Brian Osbourn, 502 E. 12th #S6, Emporia

	Ex Officio:	Vice President 		Ray Hauke   (Box 01)

                             	 		Roy Gallup (Box 18)

Dr. Butler and Dr. Ziegler noted that the CAC had accomplished the following goals this academic year:
• Examined ESU Internet@Home fees for faculty teaching online courses. In this case, faculty who teach online and subscribe to Internet@Home have been reimbursed ½ the cost of the account for this year.
• Implemented a plan to reduce campus GroupWise mailbox overflow.
• Examined lack of bandwidth/speed issues.
• Updated PUT document for computer acceptable use policy.
• Recommended purchase of packet sniffer software.
• Continue to work toward improving the role of the CAC as a conduit of computing information within the campus community.

Dr. Butler and Dr. Ziegler both observed that CATS personnel visit the meetings, and that Roy Gallup serves as an ex officio member. Dr. David Wang, Vice President of Information Technology, has also been attending CAC meetings for input. There is a concern about length of meetings with little or no resolution to problems. The CAC may also have opportunities for further computing improvements if the University succeeds in obtaining a Title III grant for educational technologies, specifically a student information system not dependent upon a mainframe.

Cynthia Akers asked if minutes of meetings were being distributed to the President's Office, the Faculty Senate Office, the COCG Chair, and Vice President Ray Hauke. The distribution needs to be improved to keep up a communications flow and to learn if problems are being addressed.

Due to the nature of information technologies in higher education, COCG strongly urges the continuation of the Campus Computer Advisory Committee for the next four years, to be reviewed again in spring 2005. As stated by Dr. Butler on the committee review sheet, "The campus is facing significant technological challenges and the CAC can and should facilitate our efforts to meet these challenges."

2. SATISFACTORY ACADEMIC PROGRESS COMMITTEE

Elaine Henrie, who is listed as chair of this committee, was ill and could not attend the hearing on February 27. Wilma Kasnic, the committee's executive secretary, and Bob Goltra, listed in the commitee review report as chair for 2000-2001, attended and reported.

The Satisfactory Academic Progress Committee "is organized to meet requirements for awarding federal, state, and institutional funds to students. The committee reviews grades/hours passed of students who do not meet the minimum standards at the end of each academic term."

Current membership includes:




	Chair:		M. Elaine Henrie, Financial Aid (Box 38) (Bob Goltra is actually chair for 2000-2001)

	Exec. Sec.:	Wilma Kasnic, Financial Aid (Box 38)

	Faculty:	Bob Goltra, Student Advising Center (Box 16)

			Prasad Kantamneni, MMFE, (Box 58)

			Deanna Hawes, Counselor Education and Rehab, (Box 36)

			Dusti Howell, Inst Design/Technology, (Box 37)

			Lori Mann, Early Childhood/Elementary Teacher Education (Box 37)

			Maxine Mehus, Athletics, (Box 20)

			Pat Wade, Student Life and Counseling, (Box 06)

			Tom Wright, Music, (Box 29)

			Trudi Benjamin, Project Challenge, (Box 16)

			Virginia Higgins, Communication and Theater Arts, (Box 33)

			Theresa Mitchell, COM/TA, (Box 33)

			Barbara Bleeker, EC/ETE, (Box 37)

Kasnic and Goltra both noted that Pamela Scott (interim coordinator of the Multicultural Center) was added in 2000-2001 by President Schallenkamp to bring a more diverse perspective to the committee. They expressed a satisfaction with the campus cross-section of the committee, and added that they feel the committee serves a purpose beyond its stated one – that they can help students get back on track academically and present students with opportunities for reinstatement.

COCG recommends that the Satisfactory Academic Progress Committee continue for the next four years, to be reviewed again in spring 2005.

3. PERFORMING ARTS BOARD

As recorded in the 2000 COCG review, there was a concern about the Performing Arts Board not responding to last year's review. This year, both Dean Lendley Black and James Manning, PAB student chair, attended the review.

The purpose of the Performing Arts Board "is to administer all student fee monies allocated in partial support of ESU programs in the performing arts. The ‘performing arts' may be interpreted in any fashion the Performing Arts Board sees fit but, at this writing, they consist of certain aspects of debate, theatre, and music. The Board, further, may assume responsibility of encouraging and garnering support for, coordinating where appropriate, and otherwise fostering the performing arts in the ESU community."

Current membership includes:




	Chair:		James Manning (student representative)	

	Exec. Sec.:	none                                   

	Faculty:	Dan Kirchhefer, Art, 1999-2001  (Box 15)

			Jim Hoy, English, 1999-2001  (Box 19)

			Joella Mehrhof, HPER, 2000-2002 (Box 13)

	Students:	Gerald Gurss

			Sam Maurer

			Tim Rush

			James Manning							

			Kathy Garrison

	Ex Officio:	Lendley Black, Dean, LA&S   (Box 10)

Dean Black and Manning reported that the composition of the Performing Arts Board seems to be working. This composition is specified in the committee charge as "Three faculty members, two of whom shall have appointments within the College of LA&S, but no faculty member shall be a member of the Division of Comm/Theatre Arts or the Division of Music. Five students, composed of one Music participant; one Debate participant; one Theatre participant; two not majoring or participating in Division of Comm/Theatre Arts or the Division of Music. The Dean of the College of LA&S shall be the ex officio member who shall vote only to break ties, and serve primarily in an administrative capacity. "

Both Black and Manning have a concern with appointment of students to the Performing Arts Board. Communication between outgoing and incoming ASG presidents appears to be minimal, and as a result appointed students are not notified in a timely manner of their appointments and responsibilities. Black and Manning emphasized that the students who do serve on the PAB are dedicated and make significant contributions.

COCG recommends that the Performing Arts Board continue for the next four years, to be reviewed again in spring 2005. COCG concurs with the recommendation of better communication between ASG presidents overall for any University committees which have student membership.

Enclosures


                                          Year Reviewed ___________________



                           Review of Campus Committees



                          Committee on Campus Governance





NAME OF COMMITTEE_______________________________________________________



Please provide a statement of function/purpose of your committee.  Who are your

constituents/who are you serving as a committee?























	Recommendation for changes in the function/purpose:













Membership: selection, composition, length of term









	Is this a reflection of current practice?







	Does it meet committee needs?





									

	Recommendations:



Frequency of Meetings



	How often do you meet during the academic year?







	Does current practice reflect the needs of this committee?  If not, why not?

















	Recommendations:



















Provide a brief statement of activities and accomplishments for the past year.























Do you recommend this committee be continued?_______________________



Why or why not?





Date Submitted____________________________ by___________________________________



	Emporia State University Faculty Senate

	Committee on Campus Governance



	University-Wide Committee Review Master List

	2000-2001



NAME OF GROUP			Year last reviewed



Boards

Athletic Board of Control	1999

Performing Arts			2000

Recreation			1999

Research and Creativity		1999

Scholarship			1999

Special Events			1999

Student Publications		1999

Tuition Assistance Advisory	1998

Visual Arts			1998



Committees

Academic Records Review		2000 (Review incomplete in 1999)

AIDS Committee			2000

Athletic Compliance		2000

Campus Computer Advisory 	2001

Classified Assembly		1999

Community Service		2000

Library				1998

Minority Retention 		2000

Residency			2000

Satisfactory Academic Progress	2001

Student Health Advisory		1998



Councils

Affirmative Action Advisory	2000

Facilities Council		1999

General Education		1998

Graduate			1998

Honors				2000

Teacher Education		2000



All aforementioned Committees are to be reviewed every four years by COCG. 







Ad Hoc Subcommittees    (Reviewed only if they have been activated by need)

Curriculum Review			2000

	Activated in 98-99

Parking Subcommittee			1999

Parking Violations Review		1997

Committee on Academic Excellence	1997

Facilities Naming			1998



Committees Exempt from COCG Review

Alumni Board

Deans Council

ESU Foundation

Facilities Naming Committee

Memorial Union Board

President's Administrative Team

President's Council

Strategic Planning

Emporia State University Faculty Senate
Committee on Campus Governance

University-Wide Committee Review Master List
2000-2001

Name	Yr last Revwd	Contact Person	Box #	Receiving correspondence? YES NO
Academic Records Review	00	Jim Hirsh	45		X
Affirmative Action Advisory	00	Jackie Scott	44		X
AIDS Committee	00	Virginia Higgins	33		X
Athletics Advisory Board	99	John Rich	39	X
Athletic Compliance	00	Kent Weiser	20	X
Campus Computer Advisory	01	Mike Butler	13		X
Classified Assembly	99	Ginger Tabares		X
Community Service	00	Gwen Hageman	65		X
Curriculum Review	00	Judy Calhoun	10		X
Facilities Council	99	Ray Notson	11	X
General Education Council	98	Rod Sobieski	10	X
Graduate Council	98	William Clamurro	24	X
Honors Council	00	Greg Schneider	32	X
Library & Univ Archives	98	Joyce Davis	51	X
Minority Retention	00	John Schwenn	45		X
Parking	99	Mark Runge	11		X
Performing Arts	01	James Manning	Student		X
Radiation Safety	98	Eric Trump	30		X
Recreation	95	Chris Ketay	66	X
Research and Creativity	95	Tim Downs	3		X
Residency	00	L. F. Robinson	26		X
Satisfactory Acad Progress	01	Bob Goltra	16		X
Scholarship	99	John Schwenn	45		X
Special Events	99	Blythe Eddy	65		X
Student Health Advisory	98	Norma Robinson	8		X
Student Publications	99	Kim Anderson	Student	X
Teacher Education	00	Jerry Long	36	X
Tuition Assistance Advisory	98	Christy Schreck	1		X
Visual Arts	98	Not known			X

Provide comments about this report to your Department's Senator or to President Gary Wyatt at wyattgar@emporia.edu.

Last updated on 30 April 2001.
Provide comments about format to Dwight Moore at mooredwi@emporia.edu.
Return to the Faculty Senate at Emporia State University.