BYLAWS OF THE EMPORIA STATE UNIVERSITY STUDENT CHAPTER OF THE WILDLIFE SOCIETY
Organized: [date approved by The Wildlife Society]
Amended: [date amendment approved by The Wildlife Society]
ARTICLE I. NAME, AREA, AFFILIATION, SYMBOLS
Section 1. NAME - The name of this organization shall be the Emporia State University Student Chapter of The Wildlife Society (hereinafter referred to as the Student Chapter).
Section 2. AREA - The Student Chapter shall have as its area of organization the campus and environs of Emporia State University.
Section 3. CRITERIA FOR AFFILIATION - The Student Chapter shall conform to bylaws, code of ethics, objectives, policies, and positions as adopted by The Wildlife Society, Inc. (hereinafter referred to as The Wildlife Society). The Student Chapter also shall maintain appropriate affiliation with the campus or student government organizations required by Emporia State University regulations.
Section 4. SYMBOLS - This Student Chapter shall have as its symbol, the logo of The Society. The hieroglyphics in the logo may be interpreted from top to bottom as Mammals, Birds, Fishes, and Flowering Plants, thus signifying the broad interest of the Student Chapter.
ARTICLE II. GOALS AND OBJECTIVES
Section 1. OBJECTIVES - Consistent with the objectives of The Wildlife Society, the objectives of the Student Chapter are:
- This Student Chapter shall practice the principles, policies, objectives, and Code of Ethics of The Society.
- Promote sound stewardship of wildlife and fisheries resources and of the environment upon which wildlife and humans depend.
- Undertake an active role in preventing human-induced environmental degradation.
- Increase awareness and appreciation of wildlife and fish values.
- Seek the highest standards in all activities of the wildlife profession.
- Facilitate student contact with wildlife and fisheries professionals and others in related areas.
Section 2. GOALS - To aid in the achievement of these goals, the Student Chapter proposes to:
- Encourage professionalism and high standards of scholarship by providing opportunities to learn from wildlife and fisheries professionals at lectures and conferences.
- Assist students in understanding the needs and objectives of employers.
- Evaluate and respond to the principles involved in proposed or enacted societal actions that could affect wildlife or its habitats.
- Increase public awareness of the values of wildlife through public exhibits, programs and workshops.
- Ensure the continuation of the Student Chapter through the ongoing recruitment of new members.
ARTICLE III. MEMBERSHIP
Section 1. FULL MEMBER - Full Membership in the Student Chapter shall be available to any Voting Member of The Wildlife Society who is a registered student at Emporia State University. Only Student Chapter Full Members may hold elective offices in the Student Chapter and officially represent the Student Chapter on business of The Wildlife Society by Executive Board or officer appointment.
Section 2. ASSOCIATE MEMBER - Associate Membership in the Emporia State University Student Chapter shall be available to any person who, although either not a member of The Wildlife Society and/ or not a registered student at Emporia State University, but who has an interest in the goals and objectives of the Student Chapter and has paid Student Chapter dues. Associate Members shall be entitled to all rights, privileges and responsibilities of Student Chapter Full Members, including voting in Student Chapter elections, except those reserved for Full Members (Article III, Section 1).
Section 3. CHARTER MEMBER - Full and Associate Members in good standing on the membership rolls as of December 10th 2008, shall be considered Charter Members.
Section 4. HONORARY MEMBER - The Student Chapter may elect individuals to Honorary Membership in recognition of their professional achievements or contributions to the Student Chapter. Honorary Members must be non-students and are elected by a majority vote of the Student Chapter membership. An Honorary Member need not pay Student Chapter dues and may not vote or hold office.
Section 5. STUDENT CHAPTER ADVISOR - At least one faculty member who is a current Voting Member of The Wildlife Society shall serve as Student Chapter Advisor.
Section 6. DUES - Annual dues shall be determined at each annual meeting by majority vote of the Student Chapter membership. Dues shall be payable by each member to the [Treasurer OR Secretary-Treasurer]. Members who have not paid Student Chapter dues lose all privileges of Student Chapter membership. Members who have not paid dues to The Wildlife Society for the current year shall lose their Full Member status in the Student Chapter.
Section 7. RESIGNATION - Members may resign at any time by giving notice to the Student Chapter’s [Secretary OR Secretary-Treasurer], or will be considered to have resigned if annual Student Chapter dues are not paid in accordance with Article III, Section 6.
Section 8. REINSTATEMENT - Persons who are dropped from the membership roster of the Student Chapter for non-payment of dues or resignation may have their membership reinstated upon payment of appropriate dues.
ARTICLE IV. CHAPTER YEAR
The Student Chapter operating and fiscal year shall begin 1 May, although the Student Chapter's financial reporting must follow The Society's calendar year schedule.
ARTICLE V. ELECTIONS, OFFICERS, AND EXECUTIVE BOARD
Section 1. ELECTION APPLICATIONS - Only voting members of the Student Chapter may run for an elected office by filling an applications form for that office with the Executive Board of the Student Chapter at least 14 days prior to the Annual Business Meeting. Applications will be publicly displayed for Student Chapter members to review.
Section 2. BALLOTING - Written ballots shall be received from the members by the secretary and shall be counted by two officers that are not running for an elected office.
CLAUSE A - Members in arrears shall forfeit their rights to vote during the period of their delinquency.
CLAUSE B - A signed absentee ballot may be submitted to the Executive Board by a member prior to the scheduled time for counting ballots.
CLAUSE C - The candidate receiving the largest number of votes on the written ballot shall be declared elected. No one may hold more than one elected position simultaneously. Ties shall be decided by a public coin toss.
Section 3. OFFICERS - Officers of the Emporia State University Student Chapter shall consist of a President, Vice-President Wildlife, Vice-President Fisheries, Secretary, and Treasurer. Their duties are:
CLAUSE A - President- The President shall have general supervision of the Student Chapter officers and operations, shall preside as Chairperson at meetings of the Executive Board, shall be an ex officio member of all committees, and shall communicate Student Chapter information to the membership through the student Chapter Newsletter. The President may represent the Student Chapter of appoint alternate representatives to other Chapter, Section or Society boards, committees, or meetings.
CLAUSE B - Vice-Presidents - A Vice-President shall assume the duties of the President in the temporary absence of the President, and shall perform any duties assigned to the President. A vote by the membership of the Student Chapter shall determine which Vice- President shall fill the vacancy. In the event the Vice-Presidents cannot serve in the President's absence, the Executive Board shall appoint a President, pro tempore.
CLAUSE C - Secretary - The Secretary shall be responsible for the recording of the minutes, the maintenance of the membership rolls, ballot preparation, and the issuance of meeting notices
CLAUSE D - Treasurer - The Treasurer shall be responsible for the Student Chapter files, records, and funds, and shall submit complete financial reports to the last meeting of his(her) term of office. Duties also shall include the receipt and disbursement of funds.
CLAUSE E - Executive Board - The Executive board shall act as the governing body for the student Chapter and shall be made up of the above named officers. Duties not mentioned in the clauses above shall be divided among the Executive Board members at their discretion.
Section 4. TERM OF OFFICE - The officers must be voting members of The society, serve for approximately one year, be installed at the Annual Banquet, take office immediately following the Annual Banquet, and unless re-elected, terminate their duties at the conclusion of the next Annual Banquet, or at such time as their successors are elected and installed. A member may hold the same elective position for no more than 2 consecutive terms.
Section 5. VACANCIES - If the office of President is vacated for any reason, a Vice-President (see Section 3, Clause B) shall assume the duties of the President for the balance of the unexpired term of the President. All other vacancies in any unexpired term of an elected office shall be filled through appointment by the Executive Board. All appointees must be Voting Members of the Student Chapter and The Society.
ARTICLE V. MEETINGS
Section 1. MEMBERSHIP MEETINGS - Meetings of the membership shall be for the purposes of conducting business of the Student Chapter, providing educational opportunities and career training for Student Chapter members, and promoting information exchange and networking among Student Chapter members. Meetings shall be held as follows:
CLAUSE A - REGULAR MEETINGS - Regular meetings of the Student Chapter membership shall be held at such times and places as determined and published by the Executive Board. There shall be no less than 10 regular meetings each school year.
CLAUSE B - ANNUAL MEETING - The regular meeting of the Student Chapter membership in April shall be known as the Annual Meeting, and shall be for the purposes of electing and/or inducting a new Executive Board, receiving reports of officers and committees, and for any other business that may arise.
CLAUSE C - SPECIAL MEETINGS - Special meetings of the Student Chapter membership may be called by the Executive Board at any time, provided the purpose of the call is given. Only items listed in the call for a special meeting shall be acted upon at the special meeting.
Section 2. EXECUTIVE BOARD MEETINGS - Meetings of the Executive Board shall be for the purpose of conducting business of the Student Chapter and shall be held at such times and places as determined and published by the Executive Board.
CLAUSE A - ATTENDANCE - Members may attend Executive Board meetings, but may participate therein only when asked to do so and they may not vote at such meetings.
Section 3. PROCEDURES - The following procedures shall govern all meetings.
CLAUSE A - DUE NOTICE - Members must be notified at least ten days prior to regular, annual, and special meetings of the Student Chapter membership. Members of the Executive Board must be notified at least ten days prior to meetings of the Executive Board.
CLAUSE B - QUORUM - Quorum for regular, annual, and special meetings of the Student Chapter membership shall be over fifty percent of the membership or ten members in good standing, whichever is less. Quorum for meetings of the Executive Board shall be three [OR number] members of the Executive Board.
CLAUSE C - MEETING RULES - Order of business and parliamentary procedures at meetings of the Student Chapter membership and Executive Board shall follow Robert's Rules of Order, latest revision.
CLAUSE D - BYLAWS - The bylaws of the Student Chapter shall be available for inspection during every meeting of the membership and Executive Board.
ARTICLE VI. MANAGEMENT AND FINANCES
Section 1. EXECUTIVE BOARD - The Student Chapter shall be governed by the Executive Board (Article V, Section 3, Clause E).
CLAUSE A - CONDUCT - The Executive Board shall conduct its affairs in conformance with the provisions of these bylaws and those of The Wildlife Society. The Executive Board is authorized to act for the Student Chapter membership between meetings of the Student Chapter membership and shall report its interim actions to the members at the next membership meeting. Any Executive Board action may be overridden by a two-thirds vote of members attending a membership meeting.
Section 2. FINANCES - Funds of the Student Chapter shall be under the direction of the Executive Board and shall be managed by the Treasurer. The financial records of the Student Chapter shall be examined periodically by the Audit Committee (Article VII, Section 2, CLAUSE E).
CLAUSE A - LIABILITY - The Treasurer need not be bonded.
CLAUSE B - SOURCE OF FUNDS - Funds shall be derived from dues, meeting fees, sale of chapter-sponsored merchandise or publications, special activities, contributions, and other sources approved by the Executive Board.
CLAUSE C - MANAGEMENT OF FUNDS - Funds shall be placed in a federally-insured bank, savings and loan association, or other financial institution or instrument approved by the Executive Board.
Section 3. REPORTS - Within 20 days after an election or other official actions, the Secretary shall report such actions to the Executive Director of The Wildlife Society, The Central Mountains and Plains Section Representative, and The Central Mountains and Plains Section President. An annual report and activity time sheets for the President shall be forwarded to these same parties. A statement of calendar-year income and expenses, together with starting and ending balances, must be submitted by the Treasurer to the Executive Director of the Wildlife Society in January of each year for federal tax reporting by The Society office.
Section 4. FILES - The Student Chapter shall maintain a file containing: Bylaws of The Wildlife Society, the Central Mountains and Plains Section, and the Emporia State University Chapter; minutes of all regular and special meetings of the membership and of the Executive Board; correspondence pertinent to Student Chapter affairs; all committee reports; financial statement and records; and all other material designated as pertinent by the Executive Board. A "procedure for filing" shall be kept in the Student Chapter file for the guidance of each succeeding Secretary. A student Chapter "Operations Manual" provided by The Society will be maintained by the student Chapter President and a written record of transfer of this manual to the incoming President shall be maintained and The Society shall be notified of each such transfer.
Section 5. RESOLUTIONS AND POSITION STATEMENTS
Two or more members may submit resolutions or statements to the Executive Board for possible consideration. These shall be accepted or rejected by the Board and, if involving new policy, prepared for submissions to the Student Chapter membership. Such new items must be approved by two-thirds of the Student Chapter membership voting and must be transmitted to The Society, the Central Mountains and Plains Section Representative, and the Central Mountains and Plains President, if approved. Actions falling within previously established Student Chapter policies may be carried out by any Student Chapter officer upon unanimous approval of the Executive Board. On issues where there are no previously established Student Chapter policies and that demand action on a reasonably short notice, the President, or designated representative, may present a Public Statement on behalf of the student Chapter provided that:
- the concept of the statement be brought to the Executive Board's attention and accepted by them prior to public issuing of the statement; and
- copies of the statement are sent to the membership within 15 days after public issuing of the statement. Furthermore, the Emporia State University Student Chapter may issue statements pertaining to subjects in its locale:
CLAUSE A- when the content of the statement falls within the established policy of The Society; and
CLAUSE B- in the absence of existing position statement by The Society. The Emporia State University Student Chapter will not issue statements that may be in conflict with the policy of The Society without prior approval of The Society's Council. All statements will follow the "Guidelines of Conservation Affairs Activities" (Appendix 4. 421b of the Operations Manual) and conform to The Society’s policy regarding conservative affairs (Appendix 4.421a of the Operations Manual). The Student Chapter membership, The Wildlife Society, the Central Mountains and Plains Section Representative, and the Central Mountains and Plains Section President must receive copies of any approved Resolution or Public Statement within 15 days of any such action.
ARTICLE VII. COMMITTEES
Section 1. APPOINTMENTS - The President shall appoint chairs for all standing and special committees (except the Nominating and Elections Committee). Members of the Executive Board are encouraged to suggest the names of persons to serve as chair and members of all committees. Committee chairs shall complete their committees with the President's assistance.
Section 2. STANDING COMMITTEES AND THEIR DUTIES:
CLAUSE A - Membership - This committee shall encourage the maximum number of qualified persons attending Emporia State University to become members of The Wildlife Society, the Central Mountains and Plains Section, and the Emporia State University Chapter. This committee shall maintain a list of all students at Emporia State University who list wildlife management or related fields as their major subject and encourage them to be active in the Student Chapter.
CLAUSE B - Program and activities - This committee shall propose programs for all meetings and provide the Executive Board with a proposed agenda for the nest year by the date of the Annual Meeting.
CLAUSE C - Conservation Review - This committee shall review legislative proposals, administrative regulations, environmental assessments and impact statements, and other subjects or issues affecting wildlife or wildlife habitat with the organizational area of the Student Chapter and make recommendations to the Executive Board for any action that should be taken the Emporia State University Chapter. The Chair may ask any Student Chapter member to assist with reviews.
CLAUSE D - Education and Information - This committee shall seek and employ methods of informing the public of basic wildlife and fisheries management concepts and of Student Chapter and Society activities and interests.
CLAUSE E - Other Duties - Specific projects may be assigned to the Standing Committees at the discretion of the Executive Board.
CLAUSE F - Special Committees - These committees may be suggested by the Voting Members with prior approval of the Executive Board and in accordance with The Society's Bylaws.
Section 3. ACCOUNTABILITY - All committees shall be accountable to the Executive Board and under the general supervision of the President.
Section 4. TENURE - All committees shall serve until new committees are appointed in their stead or until the duties assigned to the committee have been discharged.
Section 5. REPORTS - All committee chairs shall provide updates on committee activities to the President on a regular basis and shall submit a written summary of committee activities to the President and Executive Board at the Annual Meeting and at the end of the committee's tenure.
ARTICLE VIII. DISSOLUTION
Section 1. STANDARDS TO CONTINUE - The Student Chapter must continue to demonstrate its viability to the Council of The Wildlife Society by meeting the following standards: a) complying with the criteria for affiliation (Article 1, Section 3), b) submitting the required reports to The Wildlife Society (Article VI, Section 3), and c) fulfilling the purposes and intent of these bylaws.
Section 2. DISSOLUTION - The Council of The Wildlife Society may dissolve the Student Chapter if it finds the Student Chapter is not meeting the standards established in Article VIII, Section 1. Upon dissolution of the Student Chapter, its Executive Board shall transfer all assets, accrued income, and other properties to The Wildlife Society. Said assets shall be held by The Wildlife Society for five years from the date of dissolution for possible redistribution to another student chapter that may form in approximately the same geographical area. If another student chapter is not established within the five-year period, The Wildlife Society Council may use or distribute all assets, accrued income, and other properties in any manner consistent with the bylaws of The Wildlife Society.
ARTICLE IX. AMENDMENT TO BYLAWS
Section 1. PROCEDURE - These bylaws may be altered or amended by a majority vote of the members of the Student Chapter voting at any regular or special meeting provided due notice (Article V, Section 3, CLAUSE A) of the proposed changes has been given. A member who will be absent from the meeting may file an absentee ballot (Article V, Section 2, CLAUSE B). Amendments to these bylaws that are approved by the membership of the Student Chapter must be submitted to The Wildlife Society and do not become effective until approved by The Wildlife Society.
Section 2. CONFORMANCE - No amendment to these bylaws shall be enacted that results in a conflict with the bylaws of The Wildlife Society.