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Organization Guide
This page is for Recognized Student Organization leaders who manage an organizational page in #HornetLife. If you have questions about managing your personal #HornetLife account, please see the Student Guide.
RSO Registration Workshops | Video Training Library | Organization Q&A | Resources
RSO Registration Workshops
March 27 will be the official campus-wide launch date for #HornetLife. In order to have RSO pages set up for this launch, all RSOs are required to attend an RSO Registration Workshop. This workshop serves two purposes: to fulfill your ASG re-registration requirement and to help you set up your RSO page. Your president and one additional member must jointly attend one of the sessions listed below. RSOs failing to complete registration by Friday, March 8 will risk losing their recognition status from ASG.
| Date | Session 1 | Session 2 | Location |
| Monday, February 18 | 3:00 - 4:00pm | 4:00 - 5:00pm | WAW Library Electronic Classroom |
| Tuesday, February 19 | 3:00 - 4:00pm | 4:00 - 5:00pm | WAW Library Electronic Classroom |
| Wednesday, February 20 | 9:00 - 10:00am | 2:00 - 3:00pm | WAW Library Electronic Classroom |
| Thursday, February 21 | 11:00am - 12:00pm | 4:00 - 5:00pm | WAW Library Electronic Classroom |
| Monday, February 25 | 3:00 - 4:00pm | 4:00 - 5:00pm | WAW Library Electronic Classroom |
| Tuesday, February 26 | 3:00 - 4:00pm | 4:00 - 5:00pm | WAW Library Electronic Classroom |
| Wednesday, February 27 | 9:00 - 10:00am | 2:00 - 3:00pm | WAW Library Electronic Classroom |
| Thursday, February 28 | 11:00am - 12:00pm | 4:00 - 5:00pm | WAW Library Electronic Classroom |
| Additional Drop-In Hours: March 4-8 from 2:00 - 5:00pm | Center for Student Involvement | ||
Video Training Library (Coming Summer 2013)
Setting up an organization page
Adding an organization header
Creating events
Managing your roster and positions
Creating forms
Creating news articles
Organization Q&A
What is #HornetLife?
What are the benefits for my organization?
What is required of my organization within #HornetLife?
What if my organization already has a website?
What is happening to the poster route?
How do I submit service hours for my organization?
#HornetLife is a new online tool Emporia State is launching to provide one place for students to go on the web to find campus events, learn about involvement opportunities and student organizations, and track their out-of-class experiences. This web platform is run by a company called CampusLabs and is used by hundreds of colleges and universities across the country. Every student who is enrolled at Emporia State automatically has an account created in #HornetLife, and every Recognized Student Organization gets a page to use a promotional tool and organizational management tool.
What are the benefits for my organization?
#HornetLife provides a number of benefits for both promoting and managing your organization. Let's start with promoting. Most of our organizations do not have the resources or expertise to have an organizational web page, and must rely on social media platforms like Facebook to promote their organization. With #HornetLife, every Recognized Student Organization gets a page that can be used to share information and promote your organization to prospective and current students. If your organization uses Facebook and/or Twitter, you can easily integrate both of these social media platforms into your page. #HornetLife also gives you a place to promote your organization's activities and events. The events calendar in #HornetLife will eventually become THE campus-wide calendar -- a one-stop shop to see all student events on campus. For your organization's internal operations, #HornetLife provides a ton of great tools to help you manage your organization. You can keep your member roster, track service hours, store documents, conduct officer elections, and much more.
What is required of my organization within #HornetLife?
#HornetLife will become the platform Associated Student Government uses to manage many of the procedures and processes related to student organization recognition. You will be required to use #HornetLife to maintain your membership rosters, list your officer contact information, and re-register your organization each semester. Beyond these basic requirements, we strongly encourage you to have all of your members join your organization's page in #HornetLife, and to take full advantage of all the tools #HornetLife provides.
What if my organization already has a website?
If your organization already has a website, you may continue to use what you currently have in addition to your #HornetLife page. There is a place within your #HornetLife organizational page to create a link to your existing website. The Center for Student Involvement will use your #HornetLife page as the official page we link to in any marketing materials we produce or direct students to if they would like more information about your organization. Therefore, it is in your best interest to keep an active and up-to-date #HornetLife page.
What is happening to the poster route?
In an effort to be more environmentally friendly, the Center for Student Involvement will no longer post flyers on the Special Events poster route around campus following spring break. We will continue to post paper flyers for any events taking place before spring break. For events taking place after spring break, the #HornetLife events calendar will replace the poster route. Student organizations (and university departments) will be able to use the events calendar tool in #HornetLife to promote events. One of the great benefits of this change is the mobility of the events calendar. The #HornetLife site is optimized for smartphones and tablets, so students will be able to add a #HornetLife button to their home screens and have instant access to the calendar everywhere they go. Now, instead of having to go into a building and look at those cluttered boards to find out what's happening on campus, you can literally carry the events calendar with you in your pocket! And you can always access the calendar from any laptop or desktop computer.
How do I submit required ASG service hours for my organization?
You will notice on your organization page that you have the option to submit service hours. However, when reporting your 20 annual hours of community service required by ASG, you will use the form on the Community Hornets website to report your hours. We strongly encourage you and your members to post your service hours in #HornetLife as well, because posting them in #HornetLife will allow you to keep a running total of all individual service hours you accumulate over time. This will be beneficial for you personally when you are applying for scholarship, jobs, etc. - you will have a full record of all the service hours you have completed.
Resources
Organization Header Images
Need a header image for your organization page? Download one of the images below!