Before Graduation Information
Graduation packets will be e-mailed to undergraduates to their ESU e-mail address at the end of March.
- Not graduating after all? If you do not plan to complete the degree requirements for the May 18, 2013 or August 2, 2013 graduation, please notify the Degree Analysis Office at the address above, by calling 620-341-5150, or by e-mail.
- Pay graduation fee - The $15 fee must be paid in the ESU Cashier's Office, Plumb Hall, Room 104. It covers the cost of your diploma and its cover. Your diploma will not be mailed to you until the fee has been paid. The commencement fee is due even if you do not attend the graduation ceremony. A hold will be placed on your diploma if the fee is not paid.
- Change of name - If your name will change prior to the May 2013 graduation and you wish to have your new name appear in the commencement program, you must report your name change to the Degree Analysis Office (Plumb Hall, Room 108H, 620-341-5150, or e-mail) by April 1, 2013. Senior announcements - There are two ways to purchase announcements:
- through the Memorial Bookstore; or
- call CB Announcements, 1-800-433-0296, to obtain mail-in order information or go on line at http://www.CBGrad.com.
It takes two to three weeks to process announcement orders, so we suggest that you place your order as soon as possible.
- Purchase academic apparel - Caps and gowns will be available for purchase in the Memorial Union Bookstore. It is not necessary to be fitted for your cap and gown; you may call and order it from the bookstore at 620-341-5214 or e-mail. You must wear graduation apparel to participate in the commencement exercise. Bookstore hours are: 8am - 5pm, Monday through Friday
only open a few Saturdays (call before going; 620-341-5214; email@example.com).
The bookstore will also have graduation apparel available at White Auditorium on day of graduation. (About academic attire)
- There is no rehearsal for the commencement exercise; instructions will be available at the assembly point.
- Academic Achievement - Those graduating seniors who have a sufficiently high cumulative grade point average (CGPA) based on their last term of attendance will be recognized as outlined below. The recognition of achievement at the graduation ceremony is provisional and does not become final until all grades have been recorded. The recognition will appear on the diploma and the transcript.
- All hours counted toward the baccalaureate degree will be counted in the calculation of the CGPA for purposes of recognizing achievement at graduation. A student must have completed at least 45 hours at ESU by the time the degree is conferred to receive this recognition. (Grade point averages for Honor Students listed in the Commencement Program will be based on the work up to, but not including, the current semester.) Grade point averages for honors distinctions are:
Summa cum laude - 3.90 to 4.00
Magna cum laude - 3.70 to 3.89
Cum laude - 3.50 to 3.69
- The Honors Council will recognize those individuals who participated in the Honors Program. In addition to recognition based upon CGPA, students who satisfactorily participated in the Honors Programs will have the achieved designation entered on their diploma and transcript.
- A list of students who are eligible to wear honor braids will be provided to the Memorial Union Bookstore. Honor braids may be purchased at the bookstore prior to graduation or at the "extra apparel" area at Welch Stadium prior to commencement. Letters will be sent to students receiving academic recognition at graduation approximately two weeks before the ceremony.
- PERKINS LOANS and/or STAFFORD LOANS (SUBsidized/UNSUBsidized). If you have borrowed from any of these loan programs while attending Emporia State University, you are required to complete an exit interview before leaving school. If you have received both Stafford and Perkins loans while at ESU, you are required to do an exit for each loan program. It is possible for you to complete this requirement online. Follow these simple steps:
FEDERAL STAFFORD LOANS
1) Log-on to: http://www.nslds.ed.gov/nslds_SA/
2) Click on “Exit Counseling”
3) You will see three pages of information, after which your federal pin number is required for access (same pin # used for FAFSA completion)
4) Review the counseling and take the quiz. Notification of your completion of this requirement will be sent to us from the U.S. Department of Education.
1) Log-on to http://www.ecsi.net
2) Click on “Students”
3) Under – LOG IN TO ACCESS YOUR ACCOUNT:
4) Enter School Code: 3R
5) Account Number: SSN
6) Pin/Password--If you don’t know your Pin/Password you can retrieve it in one of the following two ways: have ECSI e-mail the pin/password by clicking on “Email My Password” (only if you have registered your e-mail address using ECSI’s Update Information feature) or please call ECSI at 1-888-549-3274.
7) Complete the required information. If you are unable to complete the form, please call 620-341-5287 or go to the Perkins Loan Office, Plumb Hall Rm. 104.
Other Important Information
For those students who are unable to complete their exit interviews online, interviews may be completed by going to the appropriate office, as follows:
· Stafford Loans, Office of Student Financial Aid, (Plumb Hall 103), 620-341-5457; toll free 800-896-0567.
· Perkins Loans, Perkins Loan Office (Plumb Hall 104) 620-341-5287
- Complete the Senior Survey located at ww.emporia.edu/oir. (Will not be available until November)
- Incomplete courses, fines (from ESU Police & Safety, WA White Library, etc.) and financial obligations - Please attend to these matters immediately. Failure to do so may result in holds being placed on your transcript and/or diploma. In order to graduate as of May 18, 2013 or August 2, 2013, all incomplete grades must have grade changes turned into the Academic Records Office (in the Registration Office, Plumb Hall, Room 108) by the instructor by June 18, 2013 and September 2, 2013, respectively.
- Correspondence, extension courses, or work from another college - Students with work not previously transferred to ESU must have all official transcripts of their work sent to the Degree Analysis Office (Plumb Hall, Room 108H, 620-341-5150, or e-mail) in order for the credit to appear on their ESU transcript. All are on file with ESU. You do not need to request that another copy be sent - we only need transcripts with new work.
- If you have questions about accommodations for persons with disabilities, please contact the Office of Disability Services and Non-Traditional Student Programs at Emporia State University at 620-341-6637 V, 620-341-6646 TTY, e-mail: firstname.lastname@example.org. Advance notice of 72 hours is needed.