Instructions: Transfer of Property Form

Contact Person: Person to whom questions regarding this form should be directed

Phone Number: Extension of the contact person.

ESU Transfer No.: For Inventory Office use only.

Department From: Enter the name of the department that owns the property.

Department to: Enter the name and department number of the department that will receive the property.  If disposing of items, list “Compound.”  No division number necessary.

Property Number: List the number on the inventory decal attached to the property.  Property not listed on the inventory will not have a decal affixed to it. In this case, leave blank.

Date Acquired: Month and year in which payment was processed for property.

Inventory Cost:Enter the amount of the item as carried on the Inventory Records.

Description: Enter the description contained on the inventory records plus any additional information necessary to identify the property.

Present Value: Leave blank.

Condition Code: List condition of equipment (see codes listed below).

Old Building Code: Enter the Building Code and room number where the property has been located.

New Building Code: Enter the new Building Code and room number where the property will be located.  If items are going to compound, new building code is CP only (no room number).

Yes or No: Click yes or no to indicate whether Physical Plant staff needs to transfer item(s).

Transferring Department:Signature of the transferring department head.

Receiving Department:signature of the receiving department head. If Compound, leave blank.

ESU Inventory Approval: Signature of the Controller or designee indicating approval for Physical Plant personnel to move the equipment.

Physical Plant Action: For Inventory Office use only.

Back to Property Management and Inventory Control Procedures

Last Updated June 28, 2007